Notes

Color and other emphasis (bold, italic, etc.) do not transfer from one tab to another, so markings must be independent of them.

There's no point in column B if they all say "Quarterly Meeting."  It also doesn't make much sense e.g., why the Minutes are approved twice at what appears to be the same meeting but are really ACM & Assembly.  Secretaries got lazy a few decades ago.  Don't know whether to correct the entries or ignore them.

Current practice is to ask for corrections to the Minutes; if there are none, the Minutes are Approved.  (Truly, a Motion to Accept the Minutes is a waste of time--either you have corrections or you don't--you don't get to vote against it if you can't point out an error.)  The outgoing Chair eventually started asking only at the Area Committee Meeting; seems rational to me because only the Area Committee submits reports for the Minutes.  If someone outside the Area Cmte notices an error, they should bring it to the attention of the Reporter or the Secretary, as appropriate. Similar rationale on Treasurer's Report--either point out a correction, or you don't have anything to say.  No need for a vote--it's a factual report.

No reason to record votes on adjournment--either the body is still at the hotel or other venue, or they decided to go home.  Nothing changes if they did not vote on it or the record of voting is not kept.

Watch carefully how the outcome is reported--Motions to table are often listed as Passed instead of Tabled as they should be.

Suggestions

Check that Action column matches verbiage in Motion column, then delete surplusage from Motion column (for ex.: "Motion passed."  "Motion carried."  "Motion passed unanimously" (add unanimous to Action column).

Move vote information--except Minority opinion--to Action column (for ex.: 70-4, etc.)

If you're ambitious, find a way to mark superseded motions.

Decide on "None" or "No motions" for empty quarters to make future searching easier.

Perhaps the words PASSED, FAILED, TABLED, WITHDRAWN, etc. within the Vote column should be capitalized for easy reference because it can get lost in additional verbiage.

Area permission probably required:

Originally thought we'd want to remove Secretary & Treasurer Reports approval because only corrections are meaningful.  However, with consecutively numbered motions, probably causes more questions than it solves.

Ask Area permission to archive all non-substantive Motions (Secretary's or Treasurer's Report passed, Adjournment, individuals who made the Motion unless meaningful, who Seconded, etc.) in a copy of the spreadsheet in the Arcihives drive (or whatever they recommend) OR at least to a separate tab so that anyone reading the Area Actions has less of a burden than 750+ lines. and the file size could be reduced.. Remember that the Motion belongs to the Body once it's seconded, so the individual Movant and Second have no further ownership.  Keep mentions when the movant is a committee, ad hoc or the Chair' of either--it substantively means that it has already had an informed group conscience.

At a minimum, ask for permission to remove Motions to adjourn a/k/a close--if they're not still sitting there, they adjourned. Any objection had to be made at the time for ir to be meaningful..  You'll notice that Motions to adjourn weren't recorded most years.