ID	EVENT	DATE	Motion	Action	Category
M2024-002	Quarterly Meeting	10/5/2024	Floor Action:  Finance Committee moves to require all events, where SETA could be held liable (e.g. SETA Convention, SETA Assemblies, SWRAASA), carry special event liability insurance to protect from any losses stemming from personal injuries, property damage, medical payments, and lawsuits at an event.	Passed by substantial unanimity 60 for - <12 against	1, 6, 17, 27, 99
M2023-001	Quarterly Meeting	7/1/2023	The Position Holder Email & Update to SETA Webpage ad hoc moves:  1. After the full slate of panel elections has been completed: • The registrar will send all newly elected members’ email addresses to the IT committee no later than two weeks after the elections. • The IT Committee will update G-suite position-based emails no later than two weeks after the Registrar sends email addresses to them.  The position-based emails will be updated to include both the current and incoming elected position holders. • The IT Committee will update the SETA website two weeks after the January SETA convention.  The update will include adding all current newly elected area committee member names to the website. They will also remove all past position holders from the website and G-Suite position-based emails. 2. Anytime a trusted servant is elected to a position that is not in the fourth quarter of even number years: • The registrar will send the elected member’s email address to the IT committee no later than two weeks after the election. • The IT Committee will update both G-Suite position-based email and the SETA website no later than two weeks after the Registrar sends the email address to them.	Passed	1, 14, 16, 21, 99
M2022-010	Quarterly Meeting	10/1/2022	Motion to purchase Interpreter Vests: SETA Multilingual Committee.  Background: funding the purchase of eight (8) visibility vests, to be used at Area Assemblies by any interpreters present. It is recommended that these vests be recycled for use at any area event where there is a call for multilingual interpreters to be present, most notably our quarterly area assemblies as well as our annual area convention.  MOTION-Taylor C-We move that the Multilingual Committee purchase five Spanish interpreter vests, one French interpreter vest and two American Sign Language vests not to exceed $900.	Passed	1,6,9, 99
	Quarterly Meeting	7/1/2022	Motion from P&P ad hoc to Elect other officers and committee chairs by majority instead of plurality	APPROVED	99, 1, 16,20,21
M2022-007	Quarterly Meeting	7/1/2022	Motion from P&P ad hoc to elect Alternate Chair by third legacy	APPROVED	99, 1, 16,20,21
M2022-006	Quarterly Meeting	7/1/2022	Motion from P&P ad hoc to combine Policy and Procedures Manual, Job Descriptions and Committee Guidelines in an Area 67 Service Manual	APPROVED	99, 1, 16,20,21
M2022-003	Quarterly Meeting	4/1/2022	Motion for Assembly Voting by Count-Off Method	APPROVED	99
M2020-006	Quarterly Meeting	10/4/2020	The SETA Convention Committee will have one separate and individual checking account with Chase Bank for all convention financial needs. The signers on the checking account according to Chase Bank’s requirements will be: • Convention Committee Chairperson • Co-Chairperson • Convention Committee Treasurer • Alternate Treasurer • Area Treasurer • Area Secretary No SETA Convention Committee member or account signers will have authority or SETA’s support to close the SETA Convention Chase Bank Account without the Area’s approval first. Add to P&P and SETA Convention Guidelines:  1. SETA P&P under the section “SETA CONVENTION”, page 11, item number 6(g)  2. SETA Convention Guidelines under the section “Treasurer.”	Passed	99,1, 17, 20
M2020-005	Quarterly Meeting	10/4/2020	Motion to add to the P&P a cap of $7,500 on Convention Fund.  Any monies over the cap will be directed to the Finance Committee for a recommendation.	Passed	99,1, 17, 20
M2019-006	Quarterly Meeting	4/14/2019	Sara D. Archivist Archives Repository Relocation – • The Space Itself: o If we agree to the offer, they are prepared to remove a wall between 2 storage rooms to provide 350 Sq. Ft. for our records and administrative space. o This footprint is less than the 621 Sq. Ft. stated on the lease at our current location (which my tape measure will dispute) but the actual storage and administrative space we presently use calculates to between 220-230 Sq. Ft. o We've also been advised that the Meeting Space at the rear of their facility will be made available to us to hold our Committee Meetings and any Future Events we might have at no additional cost. (schedule permitting) • Changes in Rent: o We pay $721 a month at our current location. o On Sep 24th the Intergroup Board of Trustees had Officially Proposed a $450 Monthly Rental Payment. (that's a $271 savings every month or $3252 annually) o The cost of the remodel has a bid of $1850 which we are told will be passed on to Area 67. o They've advised us that they will break up that charge into equal payments over the term of the lease, interest free. (20 equal payments of $92) o With those charges added, the Monthly Rent will be $542. (that's still a savings of $179 a month or $2148 annually) o The Area also has been given the option to make a 1-time payment of $1850 which will reduce the rent back down to $450 a month. o If the Area chooses the installment plan there will be re-negotiations of our lease when it lapses which will remove the renovation charges. • Lease: o The lease will be for 1yr 9mo (starting 01 Jan 2020) as that will be when Intergroup's current 20-year lease will lapse (Sep 2021) and it's only prudent to establish our lease into the same timeframe. o The Board will require SETA Archives to carry its own insurance on the repository but the savings on rent easily covers that cost and insurance has already been budgeted for 2020.  • Security: o Security locks for the Repository will be re-keyed so that only authorized personnel will have access. (Intergroup will keep a key onsite as our landlord). o After hours access (to retrieve displays or prepare for a presentation) will be given via an access code for the security system.  Committee Officers will be trained on its operation and we're also advised that these codes are individually assigned so a record of who's coming and going is maintained for security reasons. • In Closing: o The Intergroup Board of Trustees will write an Official Proposal in time to present at the Oct Assembly with all that has been stated.	Passed	99,1,14
M2019-003	Quarterly Meeting	4/14/2019	Troy B-D.Motion to Discontinue Gratitude Dinner – MOTION:The motion is to discontinue the Annual SETA Gratitude Dinner, effective immediately, and to move the balance of the funds in the Gratitude Dinner account ($1,989) to the SETA general fund.  BACKGROUND: Over the course of my SETA career, I have noticed a trend regarding the annual Gratitude Dinner of lessening attendance and increasing difficulty in getting commitments from the various Districts (generally speaking). Recently, several groups and districts questioned the use of contributions. The amount of funds used to cover hotel rooms is especially upsetting to those members. This makes it harder to ask the groups and districts to contribute to what is essentially a party. In January 2019 at the Assembly, a sense of the Area regarding this matter indicated substantial unanimity that the Dinner should be discontinued.	Passed	99,1,23
M2018-009	Quarterly Meeting	10/13/2018	The ad hoc committee on Area Budget & Finance chaired by Michelle H. presented motions as follows: o Motion Regarding Partially Funding Delegate ▪ Motion was amended. 2/3 majority passed. o Motion Regarding SETA Disbursement Guidelines ▪ Motion passed. o Motion Regarding 3rd Legacy – Finance Chair ▪ Motion Passed. o Motion Regarding Budget Committee Autonomy ▪ Amended to state 2 quarters. ▪ Motion Passed. o Motion Regarding Regional Pool ▪ Motion Passed.	Passed- all	99,5,6,18,
M2018-007	Quarterly Meeting	10/13/2018	Motions for Approval of Area Job Descriptions compiled by Rick M.  Voted on each modified description individually: ▪ SETA Liaison to Area Intergroup • Changes Accepted. ▪ SETA Alternate Area Chairperson • Changes Accepted. ▪ SETA Area Registrar/Alternate • Changes Accepted. ▪  SETA Treasurer/Alternate • Changes Accepted. ▪ SETA CFC Chair • 2/3 majority required due to changes to the P & P.  Motion passed. 44-9. ▪ SCAP • 2/3 majority required due to changes to the P & P.  Motion passed 44-3. • Minority opinion on sobriety requirement. • Friendly amendment suggested and not accepted. • Re‐vote: 41-17. 2/3. Motion passed.	Passed	99,1,15,20
M2018-004	Quarterly Meeting	10/13/2018	Christina S. The Area Treasurer moves to allow the Treasurer to obtain a debit card for the SETA operating account and place the debit card on file with the hotel to cover any lodging already approved for Quarterly Assemblies. BACKGROUND: Prior to the October 2017 Assembly the Sheraton North Houston would allow us to send a SETA check a month prior to the Assembly. This check covered the ballroom, hospitality room, etc. The Treasurer on the weekend of the Assembly would then pay, by check, all rooms covered by previous Assembly actions. The Sheraton contacted our Alt‐Chair and let her know some of their procedures have recently changed due to compliance requirements. The hotel is requesting a credit card/debit card be on file and that a cashier’s check be sent two weeks prior to the Assembly if we do not want to charge the card for the room expenses. In order to accommodate the Sheraton’s request a couple of things were done the last few Assemblies: 1. The Assembly does not have a credit card/debit card. As a temporary fix a personal credit card is on record with the Sheraton. 2. To avoid the credit card being charged a cashier’s check was given to the hotel prior to the Assembly to pay for the rooms voted by the Assembly to be covered (minus any rooms we know will not be used). This means we pay before the Assembly any anticipated rooms that possibly could be used. The Sheraton refunds us for any unused funds.  After discussion motion passed with simple majority.	Passed	99,1,6
M2017-004	Quarterly Meeting	4/9/2017	On 1/14/17, the Delegate, Chair, Alt-Treasurer and Treasurer met at the bank to update the signature cards.  They understood they needed the current Secretary and a copy of the Area minutes to do this beforehand. The banker directed them to remove the past Treasurer and to add the four new signers as well as the Secretary.  Therefore, Christina S. proposes revising the current policy on Finance which reads:  The Area Treasurer, as directed and authorized by the Southeast Texas Area, including the filing of tax returns when required.  All checking and/or savings shall have the following on the signature cards: Treasurer, Alternate Treasurer, Delegate, and Area Chairperson.  All checks disbursed by the Treasurer will have two signatures. The proposed revision to the Area P&P reads: (under Finance) The Area Treasurer, directed and authorized by the Area Assembly, shall conduct all financial activities of the Southeast Texas Area, including the filing of tax returns when required.  All checking and/or savings accounts shall have the following on the signature cards: Treasurer, Alternate Treasurer, Delegate, Area Chairperson and Secretary (as needed).  All checks disbursed by the Treasurer will have two signatures.	Passed	99,1,6,20,25
M2016-002	Quarterly Meeting	1/17/2016	Motion to move all Area business to Saturday, and only hold elections on Sunday Assembly (Originally this motion was listed with the other four motions from the Ad Hoc Committee on the 3rd Legacy Elections.  See below, M2016-001)	Passed	99,1, 21,16,
M2016-001	Quarterly Meeting	1/17/2016	Re Five motions from the Ad Hoc Committee on 3rd Legacy Elections: the Area voted to combine the first four motions under one vote as they all related to changes to the P&P: (1.) To change the first three sentences of the first paragraph of the section on voting (Pg. 9) of the SETA P&P. (2.)To move all Area business to Saturday, and only hold elections on Sunday Assembly. (3.)To change the fourth sentence of the first paragraph of the section on voting (Pg 9) of the SETA P&P and Section 2, the section on voting procedures (Pg. 9) (4.) To begin using the IT Committee's spreadsheet the for the Oct. 2016 election and, whenever possible, to discontinue the use of the white board: this change will need to be made to Section 2 of the voting procedures (Pg. 9).	Passed	99,1,20,16,14
M2015-022	Quarterly Meeting	10/4/2015	Troy B reread the motion by the Assembly Weekend Ad Hoc Committee: Presently, Section 1 of the section "AREA ASSEMBLY MEETINGS", page 6 of the P&P, reads:   1.           The Area Assembly shall meet quarterly in a two-day session. The proposed revision adds the words "at a minimum":  1.             The Area Assembly shall meet quarterly.  Each quarterly session of the Area Assembly shall meet for a minimum of at least two days." The motion does not carry, following much discussion.  Troy B. asks for a minority opinion.  Among them, the opinions expressed that the motion would allow for more service.  No one changed their vote.	Failed	99,1,21,20,
M2015-020	Quarterly Meeting	10/4/2015	The Chair, Troy B., read the proposal by the Ad Hoc Committee for Cooperation vs Affiliation:        1. Verbal announcements, flyers, or displays shall be allowed at all SETA Assemblies and Conventions if  the events are sponsored by one or more of the following entities:                 a. SETA Assembly-sponsored events, including SETA Conventions and SETA service committees.        b. Events sponsored by SETA districts and/or groups.       c. Events sponsored by the General Service Board or General Service Office of A.A., including General Service Conferences, International Conventions, SWRAASA, Regional Forums, Special Forums, and similar events.        d. Texas State Convention, including when held outside of the SETA Area 67 Area.       e. Events, such as workshops, sponsored by Intergroup/Central Offices and their service committees located within SETA A67.  2. If approved, this motion shall be added to the SETA P&P under the section titled AREA ASSEMBLY MEETINGS and monitored by the SETA Alternate Area Chairperson.” The 2015 Revised Cooperation Not Affiliation proposal, after much discussion, passed with 2/3rds majority.  The minority opinion was heard.  No one changed their vote.	Passed	99,1,21,20,26
M2015-011	Quarterly Meeting	4/12/2015	Motion by the IT Committee for Area 67 to adopt the content of Section 3.1 in its entirety as recommended guidelines pertaining to the general management of SETA's information resources and SETA owned hardware and software.	Passed unanimously	99,1,14,
M2015-008	Quarterly Meeting	1/18/2015	Motion by the IT Committee to add a budget line item to the IT Committee Budget for 2016 and years following for one committee member to attend the annual National AA Technology Workshop (NAATW).  Motion passed.	Passed	99,1,14,5,
M2012-007	Quarterly Meeting	1/8/2012	Motion for all SETA Service Committees to be open to any AA member.  Opposed: 5  Minority opinion that an amendment be made for observers to be able to attend to learn.  No one wished to change their vote.  Motion stood.	Passed	99,1
M2011-015	Quarterly Meeting	7/10/2011	IT/Website Guidelines: Motion to adopt proposed Guidelines posted on website through Section 3.	Passed with (1) opposed.	99,1, 14
M2011-014	Quarterly Meeting	7/10/2011 DATE ERROR?	Ad-Hoc on SETA Mailings Procedures proposes that the preferred method for Area Minutes distribution is via email & SETA Website postings, with the following guidelines: •  Last names removed from Minutes that are emailed, as in the Website postings; •  Persons without email access will still receive by mail; •  Ability to “opt in” or unsubscribe at any time. The Ad Hoc Committee on SETA Mailings further proposes that the preferred method for Area Newsletter distribution is via Email & the SETA Website postings with the following guidelines: •  Phone numbers removed from the Contact Page of the Newsletter, leaving first names, last initials and the SETA position-based Email addresses; •  Those without email access will still receive by mail; •  Ability to “opt in” or unsubscribe at any time. Motion passed unanimously and is effective immediately.	Passed unanimously	99,1, 11, 14, 21, 25, 26,
M2011-004	Quarterly Meeting	4/10/2011	Motion to amend the Third Edition of the SETA P&P to mandate that each Agenda topic requiring approval of eligible voting members be submitted in writing to the Area Chairperson at least 45 days before of the next Assembly; and, that each Agenda topic, and pertinent background, be distributed to all eligible voting members at least 30 days before the next Assembly to assure that the Agenda topic is afforded the benefit of a fully informed group conscience, in accord with Tradition Two.	Passed with substantial unanimity	99,1, 20, 22, 25,
M2003-021	Quarterly Meeting	07/13/03	A motion that each Standing Committee and DCM report will be submitted in writing to the Area Secretary on the day they are given or to be sent to the Area Secretary via email within 72 hours of the verbal report. Reports not given verbally and submitted in writing will not be included in the Area minutes. Therefore it is duly noted that the standing committee and DCM reports are made part of the area minutes.	Passed	1, 99,
M2002-004	Quarterly Meeting	04/14/02	Request that the January 13, 2002 minutes be amended to reflect that the Finance Committee has changed the way we calculate our prudent reserve and this change will be reflected in the next Treasurer's report . Minutes were accepted as corrected.	Passed	1, 6, 99,
M2000-017	Quarterly Meeting	10/08/00	Motion to change Policy and Procedure manual on page 12 to read "The Area will elect a SETA Convention Chair at the October Quarterly but no later than January, 2 years before the Convention."	Passed	99,1, 17, 20,
M2000-016	Quarterly Meeting	10/08/00	Motion to change Policy and Procedure manual item #2 of voting on page 11 "members of…	Passed	1, 20, 99
M2000-015	Quarterly Meeting	10/08/00	Proposed change to the Policies and Procedures Manual 1) on page 4 to read "Note: All Alternates will have full voting privileges only in the absence of the primary member. 2) voting on page 11 starting at "Election of delegate, thru voting procedures…3) amending items 3,4 & 5 of voting on page 11… 4) Eligibility to stand as an Area Officer are 3 years sobriety and 2 years of previous service… 5) on page 13 "A 2/3  majority of those voting shall constitute the adoption of the amendment."	Passed	1, 20, 25, 99
M2000-013	Quarterly Meeting	10/08/00	Motion that funding for Lodging at the 2001 Regional Forum will be for The Delegate, Alt. Delegate, Chairman, Alt. Chairman. No SWRAASA recommendation at this time. The Finance Committee will develop guidelines for future Regional Forums and SWRAASAs and will submit them in the January 2001 Assembly for approval.	Passed	1, 6, 17, 25,99
M2000-012	Quarterly Meeting	10/08/00	Motion that the proposed Website to be used for Area Business not Public Information.	Passed	1, 14, 20, 26, 99
M1997-011	Quarterly Meeting	01/05/97	P & P Manual- Al-Anon/Alateen program for the convention to be the responsibility of the Al-Anon subcommittee chairperson and their expenses to be paid from the SETA Convention Treasury.	Passed	1, 17, 20, 99
M1997-010	Quarterly Meeting	01/05/97	P & P Manual- A complete financial report will be presented to the April quarterly Area assembly following the completed convention.	Passed	1, 17, 20, 99
M1997-008	Quarterly Meeting	01/05/97	P & P Manual- Area Treasurer shall advance convention committee a sufficient sum for preliminary expenses. Such sum to be repaid to the area treasury by the April quarterly immediately following the completed convention.	Passed	1, 17, 20, 99
M1997-006	Quarterly Meeting	01/05/97	P & P Manual- Convention Advisory Committee to assist convention chair is composed of Treasurer & chairpersons of the four preceding conventions and the current Delegate.	Passed	1, 17, 20, 25, 99
M1997-005	Quarterly Meeting	01/05/97	P & P Manual- Assembly to elect Convention Chair at Oct. Qtrly but no later than Jan. each year. Two Yrs sobriety required for convention chair. Area Chair may nominate if no one stands. Convention Chair is responsible for appointing all convention officers & sub committee chairs.	Passed	1, 17, 20, 99
M1996-004	Quarterly Meeting	10/06/96	Motion to approve new standing committee called SETA State Convention Attendance Promotion (SCAP)	Passed	1, 12, 26, 99
M1995-027	Quarterly Meeting	10/08/95	Finance Committee recommended that the Budget Shortfall funds from the reserve account be restricted at the time of approval. Motion by Bredo and seconded by Joe U.	Passed	1, 5, 6, 99
M1994-004	Quarterly Meeting	01/16/94	Jane S. made a motion that due to the January Conference, the reports normally given on Saturday be submitted to the Transcription Secretary in writing and incorporated into the minutes. Seconded by Jan M.	Passed	1, 17, 25, 99
M1993-002	Quarterly Meeting	01/10/93	A motion was made and seconded to establish a "Standing Finance Committee".  See 1992 minutes concerning the "Ad Hoc Committee to Study Self-support" for committee duties and responsibilities.	Passed	1, 6, 21, 26, 99
M1992-016	Quarterly Meeting	10/11/92	A motion was made to make the Archives Chairperson position a permanent position instead of rotating every two years. After much discussion the motion passed. No details on the discussion or the minority opinion were given in the minutes.	Passed	1, 2, 20, 26, 99
M1990-021	Quarterly Meeting	7/22/1990	A motion was made to change the recommended percentages that we send out to groups to 30% to GSO, 30% to Area, 20% to Intergroup, and 20% to District. It was seconded, voted on and passed.	Passed	1, 22, 24,99
M1989-009	Quarterly Meeting	4/2/1989	There was a motion to not release the Area Mailing List to anyone without express Assembly permission, it was seconded and passed.	Passed	1, 99,
M1988-007	Quarterly Meeting	7/10/1988	Jay C. made a motion that in the future it would be the conscience of this assembly that committee meetings not be scheduled at the same time area workshops are being held. The motion was seconded and passed.	Passed	1, 19, 99, 27
M1987-007	Quarterly Meeting	7/12/1987	Harry S. moved that any changes to the budget in the future can only be changed by budget amendment through the Assembly.	Passed	1, 5, 20, 99
M1987-003	Quarterly Meeting	4/12/1987	Marti B. moved to accept proposed amendment # 5 to the policies and Procedures Manual.  Amendments #5. The motion would replace Section D articles 1,2,3,4 with a statement that reads "The Area Assembly shall meet quarterly in a two-day session".	Passed	1, 20, 26, 99
M1985-014	Quarterly Meeting	10/13/1985	Martha W.  moved that 10 minutes of each meeting be devoted to studying the World Concepts and a presenter be appointed a month before each meeting. Maxine M. seconded the motion and it passed.	Passed	1, 26,27,99
M1983-020	Quarterly Meeting	7/10/1983	Martha W. moved that the Public Information Committee become a permanent committee of the Southeast Texas Area Assembly.	Passed	1, 10, 26, 99
M1983-007	Area Committee Meeting	4/10/1983	It was moved, seconded and approved that no flyers be included in the area announcements, mailed each month by the area secretary.	Passed	1, 22, 25, 99,
M1981-015	Quarterly Meeting	10/13/1981	Olga M. made a motion to write GSO to ask if we would break a Tradition if we accepted checks from clubs, and if so in what form could we accept money?	Passed	1, 22, 24, 99
M1981-009	Quarterly Meeting	4/12/1981	The recommendation of the Area Committee to elect Alternate Officers was moved, seconded and passed.	Passed, superseded	1, 16, 20, 25, 99
M1980-009	Quarterly Meeting	7/13/1980	Patti P. moved that anyone not attending at least one service meeting per quarter cannot retain their vote in the assembly.	Passed	1, 20, 26, 99
M1979-019	Quarterly Meeting	10/14/1979	Rick D. moved that the Chairman be empowered to appoint the Budget Committee. The motion was seconded and passed.	Passed	1, 5, 25, 99
M1978-012	Quarterly Meeting	10/8/1978	Motion made, seconded and passed that in future elections those offering themselves for Alt. Delegate should have a minimum of six years continuous sobriety.	Passed	1, 16, 20, 99
M1977-003	Quarterly Meeting	2/6/1977	Jane H. made a motion that we adopt a more positive attitude toward General Service and General Service work.  Bob P. from GSO suggested we show a film on the A.A. Service Structure and the GSR Job. The motion was seconded and passed.	Passed	1, 22, 24, 99
M1973-006	Quarterly Meeting	4/8/1973	A motion was made and seconded to have a $2000 ceiling on the conference reserve.	Passed	99,1,5,17,
M1973-004	Quarterly Meeting	4/8/1973	Neal M. made a motion to have three (3) officers, present chairman, present treasurer and present delegate, on the signature card of the S.E. Texas Conference account at the West University State Bank.	Passed	99, 1, 5,