| ID | EVENT | DATE | Motion | Action | Category | |
| M2024-003 | Quarterly Meeting | 9/28/2024 | Request for Area support for a Proposed Agenda Item (PAI) to retitle Simple Majority Items as Suggestions rather than recommendations to avoid confusion with Advisory Actions passed by substantial unanimity. Sense of the Area because proposal started <2 weeks ago, so 30-day distribution not possible. | Passed 50-5 ; Minority Opinion changed 6 votes; M/Revote failed 15 -30 CHECK MINUTES | 1, 21 | |
| M2024-005 | Quarterly Meeting | 7/1/2024 | Motion: To add a standalone position for a Bridging the Gap Committee to the Area P&P. Full proposal was emailed by NTG ad hoc on December 12/16/23 so voters could bring fully informed group consciences to July Assembly. Full proposal also in the January and April Minutes. | Failed Originally passed 40-11 Minority Opinion, M/Revote passed. Revote: Failed 33-22. | 1, 21 | |
| M2024-004 | Quarterly Meeting | 4/6/2024 | Area Bridging the Gap Committee Feasibility Ad Hoc distributed the full proposal on 12/16/23 so that members of the Area can come to the July Assembly with their fully informed group consciences | Still tabled | 1, 4, 13, 21 | |
| M2024-002 | Quarterly Meeting | 1/0/2024 | Area Bridging the Gap Committee Feasibility Ad Hoc Recommendation: Motion to add a Standing Committee, Bridging The Gap (BTG), to SETA 67. [The full Motion sets forth changes to the P&P and a lengthy Job Description for the Chairperson. As a Proposed Agenda Item, it states the problem, level of group conscience, background material, expected outcomes, contacts, and final comments. See Jan 2024 Minutes--impractical to insert 5 pages here.] | Tabled for group feedback | 1, 4, 13, 21 | |
| M2023-003 | Quarterly Meeting | 10/1/2023 | Motion by Finance/Hotel Ad Hoc to Change the P&P (Third edition-October 2020): In order to relieve our requirements for a
quarterly two-day assembly, we propose the following language change in the
P&P Manual: Current Language (page 6) 1. The Area Assembly shall meet quarterly in a two-day session. 2. The Area Committee shall meet on a quarterly basis. Change of Language (green in parentheses is INSERTED) [red in brackets is DELETED] 1. The Area Assembly shall meet (no less than) quarterly in at (least a one) [two]-day session. 2. The Area Committee shall meet on (no less than) a quarterly basis. |
Passed 76-5 | 1, 20, 21, 27 | |
| M2023-002 | Quarterly Meeting | 10/1/2023 | The Hotel/Finance ad hoc committee proposes canceling the 2024 hotel contract with no penalties on October 16th. | Passed 63-7 | 1, 14, 16, 21, 27 | |
| M2023-001 | Quarterly Meeting | 7/1/2023 | The Position Holder Email &
Update to SETA Webpage ad hoc moves: 1. After the full slate of panel elections has been completed: • The registrar will send all newly elected members’ email addresses to the IT committee no later than two weeks after the elections. • The IT Committee will update G-suite position-based emails no later than two weeks after the Registrar sends email addresses to them. The position-based emails will be updated to include both the current and incoming elected position holders. • The IT Committee will update the SETA website two weeks after the January SETA convention. The update will include adding all current newly elected area committee member names to the website. They will also remove all past position holders from the website and G-Suite position-based emails. 2. Anytime a trusted servant is elected to a position that is not in the fourth quarter of even number years: • The registrar will send the elected member’s email address to the IT committee no later than two weeks after the election. • The IT Committee will update both G-Suite position-based email and the SETA website no later than two weeks after the Registrar sends the email address to them. |
Passed | 1, 14, 16, 21, 99 | |
| Quarterly Meeting | 7/1/2022 | Motion from P&P ad hoc to Elect other officers and committee chairs by majority instead of plurality | APPROVED | 99, 1, 16,20,21 | ||
| M2022-007 | Quarterly Meeting | 7/1/2022 | Motion from P&P ad hoc to elect Alternate Chair by third legacy | APPROVED | 99, 1, 16,20,21 | |
| M2022-006 | Quarterly Meeting | 7/1/2022 | Motion from P&P ad hoc to combine Policy and Procedures Manual, Job Descriptions and Committee Guidelines in an Area 67 Service Manual | APPROVED | 99, 1, 16,20,21 | |
| M2016-002 | Quarterly Meeting | 1/17/2016 | Motion to move all Area business to Saturday, and only hold elections on Sunday Assembly (Originally this motion was listed with the other four motions from the Ad Hoc Committee on the 3rd Legacy Elections. See below, M2016-001) | Passed | 99,1, 21,16, | |
| M2015-022 | Quarterly Meeting | 10/4/2015 | Troy B reread the motion by the Assembly Weekend Ad Hoc
Committee: Presently, Section 1 of the section "AREA ASSEMBLY MEETINGS", page 6 of the P&P, reads: 1. The Area Assembly shall meet quarterly in a two-day session. The proposed revision adds the words "at a minimum": 1. The Area Assembly shall meet quarterly. Each quarterly session of the Area Assembly shall meet for a minimum of at least two days." The motion does not carry, following much discussion. Troy B. asks for a minority opinion. Among them, the opinions expressed that the motion would allow for more service. No one changed their vote. |
Failed | 99,1,21,20, | |
| M2015-020 | Quarterly Meeting | 10/4/2015 | The Chair, Troy B., read the proposal by the Ad Hoc Committee for Cooperation vs Affiliation: 1. Verbal announcements, flyers, or displays shall be allowed at all SETA Assemblies and Conventions if the events are sponsored by one or more of the following entities: a. SETA Assembly-sponsored events, including SETA Conventions and SETA service committees. b. Events sponsored by SETA districts and/or groups. c. Events sponsored by the General Service Board or General Service Office of A.A., including General Service Conferences, International Conventions, SWRAASA, Regional Forums, Special Forums, and similar events. d. Texas State Convention, including when held outside of the SETA Area 67 Area. e. Events, such as workshops, sponsored by Intergroup/Central Offices and their service committees located within SETA A67. 2. If approved, this motion shall be added to the SETA P&P under the section titled AREA ASSEMBLY MEETINGS and monitored by the SETA Alternate Area Chairperson.” The 2015 Revised Cooperation Not Affiliation proposal, after much discussion, passed with 2/3rds majority. The minority opinion was heard. No one changed their vote. |
Passed | 99,1,21,20,26 | |
| M2014-006 | Quarterly Meeting | 7/13/2014 | Proposal by the Ad Hoc Committee that the Area consider adding the following words to the current policy, "or Area Intergroups/Central Offices within the boundaries of SETA." so the policy would read "Verbal 1q that are not of the Area, General Service Structure of AA or Area Intergroups/Central Offices within the boundaries of SETA 67 not be permitted." | Tabled | 1,21,15,20,27 | |
| M2013-012 | Quarterly Meeting | 4/14/2013 | Motion for Area Chair to ask for a sense of the Assembly before forming an ad hoc committee. Passed with substantial unanimity. | Passed | 1,21,25 | |
| M2013-009 | Quarterly Meeting | 4/14/2013 | (Original Motion by the Archives Committee 07/15/2012 to set aside funds and resources to continue the SETA
Archives Repository. The current
lease expires September 30 and a new lease will need to be negotiated. Discussion on the wording of the
motion. Motion was made to table and
was seconded. Motion to table was
defeated. A friendly amendment was offered: to remove wording "set up funds and resources." The motion would then be "to continue the SETA Repository. The friendly amendment was accepted by the Chair for the Archives Committee. The new motion to continue the SETA Archives Repository was made. More discussion followed. Vote to call the question. The Friendly Amendment to the Motion passed. Minority opinion was heard. Motion to revote failed. Motion stood.) A motion was made to amend the original and amended motion and to appoint an ad hoc committee. Discussion regarding the need for an ad hoc committee. There was a simple majority in favor. Vote to revote passed. The motion failed under reconsideration. No minority opinions allowed on reconsiderations. |
Failed | 1, 2, 21 | |
| M2013-003 | Quarterly Meeting | 1/14/2013 | Motion regarding Archives Workspace amended to appoint an ad hoc committee. Discussion followed about need for ad hoc committee. Vote resulted in simple majority objecting and vote to revote passed. Motion failed after reconsideration. (No minority opinion heard on reconsiderations.) | Failed | 1, 2, 21 | |
| M2012-014 | Quarterly Meeting | 7/15/2012 | Ad Hoc Committee on 2012 Job Descriptions moved to accept proposed Job Descriptions. Deborah D made a motion to postpone indefinitely; Gus H seconded. Preference for potential position holders to talk with current ones and then update the Job Descriptions. | Postponed indefinitely | 1, 21 | |
| M2011-019 | Quarterly Meeting | 7/10/2011 | Motion to hold an Area Assembly Inventory. Chair will appoint Ad-Hoc Committee. | Passed unanimously | 1, 21 | |
| M2011-015 | Quarterly Meeting | 7/9/2012 DATE ERROR? |
Motion to hold an Area Committee Inventory. Chair will appoint Ad-Hoc Committee. | Passed unanimously. | 1, 21 | |
| M2011-014 | Quarterly Meeting | 7/10/2011 DATE ERROR? |
Ad-Hoc on SETA Mailings Procedures
proposes that the preferred method for Area
Minutes distribution is via email & SETA
Website postings, with the following guidelines: • Last names removed from Minutes that are emailed, as in the Website postings; • Persons without email access will still receive by mail; • Ability to “opt in” or unsubscribe at any time. The Ad Hoc Committee on SETA Mailings further proposes that the preferred method for Area Newsletter distribution is via Email & the SETA Website postings with the following guidelines: • Phone numbers removed from the Contact Page of the Newsletter, leaving first names, last initials and the SETA position-based Email addresses; • Those without email access will still receive by mail; • Ability to “opt in” or unsubscribe at any time. Motion passed unanimously and is effective immediately. |
Passed unanimously | 99,1, 11, 14, 21, 25, 26, | |
| M2010-017 | Quarterly Meeting | 7/11/2010 | The SETA Convention Guidelines were revised to include 1) submit proposed hotel contract to Finance Committee for review and approval prior to signing, 2) submit a projected budget and expense to finance committee for review and approval prior to release of funds, 3) submit a detailed final convention treasurer report to the April Assembly, 4) finance committee develop uniform budgeting/reporting formats for future SETA Convention Treasurer. | Passed | 1, 5, 6, 17, 21 | |
| M2010-016 | Quarterly Meeting | 7/11/2010 | The SETA (ET) Ad Hoc Committee on Information Guidelines and expenses of $100 for rent at Spring Branch Memorial Club were approved. | Passed | 1, 21 | |
| M2010-013 | Quarterly Meeting | 4/11/2010 | Form an ad Hoc Committee to review and revise Area Committee Job Descriptions first quarter of even years to report final recommendation at the April Assembly. Motion carried. | Passed | 1, 21, 25 | |
| M2010-012 | Quarterly Meeting | 4/11/2010 | Motion to include in all current job descriptions the following sentence- turn in annual budget and attend budget meeting. | Passed | 1, 21 | |
| M2010-008 | Quarterly Meeting | 4/11/2010 | Motion for the Archives Repository Ad Hoc Committee have approval to seek property contract for SETA archives repository not to exceed $10,000. | Passed | 1, 2, 21 | |
| M2009-020 | Quarterly Meeting | 10/4/2009 | The Archives Committee asked the Assembly to consider an Archives Repository Project. Friendly amended motion to consider a repository for the Archives Committee, excluding the finances. The Area Chair will appoint an Ad Hoc Committee to search for a repository location and bring the details back to the assembly. | Passed | 1, 2, 21 | |
| M2008-002 | Quarterly Meeting | 4/13/2008 | A recommendation to rename the Website Committee to the SETA Information Technology Committee and adopt information Guidelines provided by the committee. In addition user job description will be updated as provided in the guidelines. | Passed | 1,14,20, 21,26 | |
| M2007-007 | Quarterly Meeting | 4/15/2007 | The ad hoc committee on Pie Charts moved that we support each of these group services with contributions from your group treasury after all expenses have been met. | Passed | 1, 21,22 | |
| M2007-006 | Quarterly Meeting | 4/15/2007 | The ad hoc committee on SETA Convention Guidelines recommended that we put back in a line from the 1995 Convention Guidelines that was omitted from the 2004 Convention Guidelines. The line is as follows: "5.1.1.k Workshop - See A.A. Guidelineson Conferences and Conventions MG-4. May delegate all or part of this responsibility. The motion passed | Passed | 1,17, 21 | |
| M2007-005 | Quarterly Meeting | 4/15/2007 | The ad hoc committee on a Prudent Reserve for the State Convention recommended to have the surplus funds from the State Convention continue to be given to the SCAP committee to put in their account and that the SCAP build a reserve for the funds minus what the committee needs to operate. The motion failed. | Failed | 1, 12,17,21, | |
| M2007-004 | Quarterly Meeting | 4/15/2007 | The ad hoc committee on January Committee meetings at the SETA Convention recommended that the Area Assembly continue to hold Area Committee meetings at the January SETA Convention. The motion passed | Passed | 1,17,21, | |
| M2006-020 | Quarterly Meeting | 10/8/2006 | The ad hoc committee on SETA Convention Guidelines recommended that we put back in a line from the 1995 Convention Guidelines that was omitted from the 2004 Convention Guidelines. The line is as follows: "5.1.1.k Workshop - See A.A. Guidelines on Conferences and Conventions MG-4. May delegate all or part of this responsibility. | Passed | 1,21,22,26 | |
| M2006-019 | Quarterly Meeting | 10/8/2006 | An Area Action passed in January to separate the convention funds from the SETA budget and Betsy would appoint an ad hoc committee to revise the wording in the Policy and Procedures Manual. The final recommendation for changes to the Policies and Procedures Manual is ready for a vote and comes out of the Committee as a motion and a second. | Passed | 1,5,6,17,20,21, 22,26, | |
| M2006-015 | Quarterly Meeting | 7/9/2006 | Parth M made a motion that we remove the pie chart from the 7th Tradition information page which is printed on the last page of the SETA quarterly minutes. A motion was made by Fritz B. and seconded by Debra R to postpone the motion on the pie charts and appoint an ad hoc committee to research this information and report back to the October assembly. This motion passed. | Tabled | 1,6,21 | |
| M2006-014 | Quarterly Meeting | 7/9/2006 | The Ad Hoc Newsletter Committee recommended changes to the SETA Newsletter. | Passed | 1,11,21 | |
| M2006-010 | Quarterly Meeting | 4/9/2006 | Motion on self support for the Gratitude Dinner. Betsy will appoint an ad hoc committee to research this request. | Tabled | 1,21,23 | |
| M2006-004 | Quarterly Meeting | 4/9/2006 | Area Convention funds should be separated from the Southeast Texas Area budget and account. A separate restricted fund should be established for convention monies. A suggested cap of $15,000 should be placed on this account. Any monies over the cap will be directed to the Finance Committee for a recommendation. Betsy will appoint an ad hoc committee to revise the wording in the P&P. | Passed | 1,5,6,17,20,21, 22,26, | |
| M2004-012 | Quarterly Meeting | 04/04/04 | Motion to accept Newsletter
Guideline #4, which states: "The Newsletter
will carry the following statements: A. The newsletter editor reserves the right to edit or decline to publish any comment or flyer deemed inappropriate or for editorial needs. B. Excerpts from Alcoholics Anonymous, Twelve and Twelve or the A.A. Service Manual are printed with permission of A.A.W.S Inc. The Preamble as well as excerpts from the Grapevine are printed with permission of the A.A. Grapevine Inc. |
Passed | 1, 11, 21 | |
| M2004-011 | Quarterly Meeting | 04/04/04 | Motion to accept Newsletter Guideline #3, which states: "Members may request from Newsletter Editor to be added to electronic mail list." Motion passed. | Passed | 1, 11, 21 | |
| M2004-010 | Quarterly Meeting | 04/04/04 | Motion was made to accept recommendation #2 of the Newsletter Guidelines as amended. Motion passed. | Passed | 1, 11, 21 | |
| M2004-009 | Quarterly Meeting | 04/04/04 | Motion to amend recommendation #2 of the Newsletter Guidelines to read: "The Newsletter will accept articles from Regional Trustees, Area Officers, Standing Committees, DCMs, GSR, and Past Delegates." Motion Passed | Passed | 1, 11, 21 | |
| M2004-008 | Quarterly Meeting | 04/04/04 | Motion to amend recommendation #2 of the Newsletter Guidelines which states: "The Newsletter will accept articles from Area Officers, Standing Committees, DCMs, and GSRs of the Southeast Texas Area" by eliminating the word GSR. Motion failed. | Failed | 1, 11, 21 | |
| M2004-007 | Quarterly Meeting | 04/04/04 | Motion #1 of the Newsletter Guidelines states: "No last names of members of Alcoholics Anonymous will be used in the newsletter". Motion passed | Passed | 1, 11, 21 | |
| M2004-006 | Quarterly Meeting | 04/04/04 | Motion was made to accept the SETA Convention Guidelines as amended. Motion passed . | Passed 54-16 | 1, 17, 21 | |
| M2004-005 | Quarterly Meeting | 04/04/04 | Katy Gray made a motion to amend the TDCJ Chairperson section of the SETA Convention Guidelines and Suggestions on page 11 as follows: Eliminate "TDCJ from all guidelines and replace with "CFC" except in third bullet point leave in TDCJ. Amendment Passed | Passed | 1, 17, 21, | |
| M2004-001 | Quarterly Meeting | 01/18/04 | Gus H. made a motion to to postpone the discussion on the Newsletter Ad Hoc Committee recommendation until the April assembly. Angie Palmer seconded the motion. | Tabled | 1, 11, 21 | |
| M2003-024 | Quarterly Meeting | 10/12/03 | The Newsletter Ad Hoc Committee recommended a set of guidelines for the Newsletter. A motion was made to table the voting until the next Assembly. | Tabled | 1, 11, 21 | |
| M2001-022 | Quarterly Meeting | 10/14/01 | The Bi-lingual Ad Hoc committee made a motion to add a Bi-lingual Standing Committee to the standing committees to the Southeast Texas Area into the Policy and Procedures. The motion was amended to read "For the Area to form a Multi-lingual Standing Committee within the Southeast Texas Area which will have a budget. | Passed as amended | 1, 6, 9, 20, 21, 26 | |
| M1995-018 | Quarterly Meeting | 07/09/95 | Ad Hoc Committee on Quarterly Facilities did not recommend a hotel but presented its findings to the Assembly. The Assembly voted to sign with the Holiday Inn Hobby Airport for 1996-97 beginning with the October 7-8, 1995 quarterly meeting. | Passed | 1, 21, 27 | |
| M1995-009 | Quarterly Meeting | 04/09/95 | The P&P Committee recommended amendments
to SETA P&P: 1) Pages 4&5. One Area Secretary; add Area Records Committee Chairperson. 2) Page 9 #4 The Finance Committee's responsibility shall be: To prepare the proposed budget for the following fiscal year, to study/review the needs of the assembly as a whole as they relate to income and expense and to ensure a healthy but practical Area financial status that honors the intent of the Seventh Tradition. The committee will have a voting chairperson plus other members, including the Area Treasurer and non-voting, at-large members equally representing the geographic segments of the SETA Area. 3) Page 9 #5 The Budget Sub-committee for the Finance Committee shall consist of the Area Treasurer, Finance Committee Chair, and any assembly member requiring funding for approved area service work. The proposed budget for the following fiscal year will be presented to the assembly at the second quarterly meeting of the current year and voted on by the assembly no later than the third quarterly assembly meeting. 4) Page 11 first paragraph, Any member willing to stand for any Area Committee job must be present or submit their intentions in writing. 5) Page 11 #1, The Area Secretary shall insure that all voting members are assigned numbered badges upon registering at each quarterly assembly. The numbered badges assigned will represent the roll of qualified voters. Prior to voting, that roll will be called to verify that all are present and to identify any qualified voters missed in the registration process. Attendance by a member of the assembly will be required for that member to exercise the voting privilege. 6) Page 11 #5 Election of all Area Officers will follow the Third Legacy Procedure as outlined in the A.A. Service Manual. Election of Alternate Officers, Chairpersons of Assembly-approved committees and Liaisons to Intergroups will be by written ballot with a majority required. 7) Page 12. Rename Area Conference to Convention. 8) Page 12c. Disposition of any surplus money from the Convention to be recommended by the Finance Committee and approved by the Area Assembly. The assembly unanimously accepted the new Policies and Procedures Manual as amended. |
Passed unanimously | 1, 2, 3, 4, 5, 6, 7, 10, 13, 15, 16, 17, 20, 21, 22, 25, 26, | |
| M1995-004 | Quarterly Meeting | 01/22/95 | Linda G. moved and Rodney R. seconded to approve the Finance Committee recommendation to fund the P&P Ad Hoc Committee printing expense. Motion passed. | Passed | 1, 6, 20, 21, | |
| M1993-002 | Quarterly Meeting | 01/10/93 | A motion was made and seconded to establish a "Standing Finance Committee". See 1992 minutes concerning the "Ad Hoc Committee to Study Self-support" for committee duties and responsibilities. | Passed | 1, 6, 21, 26, 99 | |
| M1991-032 | Quarterly Meeting | 10/20/1991 | Motion by Helen M. to vote at assembly on proposal for chairman to appoint Ad Hoc Committee on making the January Conference beginning in 1993 a more effective 2 day assembly. Vote for 70, against 2. No minority opinion. | Passed 70-2 | 1, 17, 21, | |
| M1991-021 | Quarterly Meeting | 1/13/1991 | "Decided" to defer committee report (Ad Hoc Committee headed by Rodney R.) until April assembly due to lack of time during conference. | 1, 21, | ||
| M1990-029 | Quarterly Meeting | 10/14/1990 | A motion was made by Ellen E. and seconded by Gary C. to appoint an Ad Hoc committee to look into the percentage set for group contributions to GSO, Area, District, and Intergroup. | Passed | 1, 15, 21, 22, 24, | |
| M1990-019 | Quarterly Meeting | 7/22/1990 | There was a motion made to give the Computer committee the power to buy computers for the area. | Passed | 1, 21, | |
| M1990-018 | Quarterly Meeting | 7/22/1990 | A motion was made to set aside $10,000 and appoint a committee to pursue the purchase of two laptop computers with printers and software programs to be used by the area secretary, treasurer and committee persons. | Passed | 1, 5, 21, 25, | |
| M1989-023 | Quarterly Meeting | 7/9/1989 | Nominated Jan M. as Joanie M.’s replacement on the committee to look at the possibility of having an office and computer. The motion was seconded, voted on and passed. | Passed | 1, 16, 21, |