ID	EVENT	DATE	Motion	Action	Category
M2023-002	Quarterly Meeting	10/1/2023	The Hotel/Finance ad hoc committee proposes canceling the 2024 hotel contract with no penalties on October 16th.	Passed 63-7	1, 14, 16, 21, 27
M2023-001	Quarterly Meeting	7/1/2023	The Position Holder Email & Update to SETA Webpage ad hoc moves:  1. After the full slate of panel elections has been completed: • The registrar will send all newly elected members’ email addresses to the IT committee no later than two weeks after the elections. • The IT Committee will update G-suite position-based emails no later than two weeks after the Registrar sends email addresses to them.  The position-based emails will be updated to include both the current and incoming elected position holders. • The IT Committee will update the SETA website two weeks after the January SETA convention.  The update will include adding all current newly elected area committee member names to the website. They will also remove all past position holders from the website and G-Suite position-based emails. 2. Anytime a trusted servant is elected to a position that is not in the fourth quarter of even number years: • The registrar will send the elected member’s email address to the IT committee no later than two weeks after the election. • The IT Committee will update both G-Suite position-based email and the SETA website no later than two weeks after the Registrar sends the email address to them.	Passed	1, 14, 16, 21, 99
M2022-001	Quarterly Meeting	1/1/2022	Motion to extend Hybrid Area Assemblies-Ron S  The Finance Committee moves that $7,500 in unrestricted funds be used to cover the Audio/Visual costs for three Hybrid Assemblies in 2022. Rounded up for unforeseen cost: $2,500 / Assembly = $7,500/Year.	Passed	1, 5, 6,14,17,
M2020-004	Quarterly Meeting	8/15/2020	Motion that we use Tech 12 for our October Elections.	Passed	1, 14, 16
M2019-006	Quarterly Meeting	4/14/2019	Sara D. Archivist Archives Repository Relocation – • The Space Itself: o If we agree to the offer, they are prepared to remove a wall between 2 storage rooms to provide 350 Sq. Ft. for our records and administrative space. o This footprint is less than the 621 Sq. Ft. stated on the lease at our current location (which my tape measure will dispute) but the actual storage and administrative space we presently use calculates to between 220-230 Sq. Ft. o We've also been advised that the Meeting Space at the rear of their facility will be made available to us to hold our Committee Meetings and any Future Events we might have at no additional cost. (schedule permitting) • Changes in Rent: o We pay $721 a month at our current location. o On Sep 24th the Intergroup Board of Trustees had Officially Proposed a $450 Monthly Rental Payment. (that's a $271 savings every month or $3252 annually) o The cost of the remodel has a bid of $1850 which we are told will be passed on to Area 67. o They've advised us that they will break up that charge into equal payments over the term of the lease, interest free. (20 equal payments of $92) o With those charges added, the Monthly Rent will be $542. (that's still a savings of $179 a month or $2148 annually) o The Area also has been given the option to make a 1-time payment of $1850 which will reduce the rent back down to $450 a month. o If the Area chooses the installment plan there will be re-negotiations of our lease when it lapses which will remove the renovation charges. • Lease: o The lease will be for 1yr 9mo (starting 01 Jan 2020) as that will be when Intergroup's current 20-year lease will lapse (Sep 2021) and it's only prudent to establish our lease into the same timeframe. o The Board will require SETA Archives to carry its own insurance on the repository but the savings on rent easily covers that cost and insurance has already been budgeted for 2020.  • Security: o Security locks for the Repository will be re-keyed so that only authorized personnel will have access. (Intergroup will keep a key onsite as our landlord). o After hours access (to retrieve displays or prepare for a presentation) will be given via an access code for the security system.  Committee Officers will be trained on its operation and we're also advised that these codes are individually assigned so a record of who's coming and going is maintained for security reasons. • In Closing: o The Intergroup Board of Trustees will write an Official Proposal in time to present at the Oct Assembly with all that has been stated.	Passed	99,1,14
M2019-002	Quarterly Meeting	4/14/2019	Connie R.-District 51 YPAA Motion –Portion of Motion that was amended per the Area Committee: 6. Verbal announcements, flyers, or displays shall be allowed at all SETA Assemblies and Conventions if the events are sponsored by any one or more of the following entities: a. SETA Assembly-sponsored events, including, SETA Conventions and SETA service committees; b. Events sponsored by SETA districts and/or groups; c. General Service Structure of AA events sponsored by the General Service Board or General Service Office of Alcoholics Anonymous, including General Service Conferences, International Conventions, SWRAASA, Regional Forums, Special Forums and other similar events; d. Texas State Convention, including when held in cities outside of SETA Area 67; e. Intergroups/Central Offices events, such as workshops sponsored by Intergroups/Central Offices and their service Committees located within the boundaries of SETA Area 67; and f. The conferences and committees of Young People in Alcoholics Anonymous, including when held in cities within the Southwest Regional Area. Amended motion presented for updating the P&P manual was passed with a voting count of 69 in favor; 7 opposed   See Saturday's report for original motion and background.	PASSED 64 in favor; 24 opposed CHECK MINUTES	1,14,17
M2016-005	Quarterly Meeting	4/10/2016	Motion from the floor submitted by Melissa R. to fund one member from the SETA IT/Web Committee and the SETA Multi-Lingual Committee to attend the GSO additional forum in Denver, Colorado and to be selected by lottery, amount to not exceed $1,200.	Passed	1,9,14,17
M2016-001	Quarterly Meeting	1/17/2016	Re Five motions from the Ad Hoc Committee on 3rd Legacy Elections: the Area voted to combine the first four motions under one vote as they all related to changes to the P&P: (1.) To change the first three sentences of the first paragraph of the section on voting (Pg. 9) of the SETA P&P. (2.)To move all Area business to Saturday, and only hold elections on Sunday Assembly. (3.)To change the fourth sentence of the first paragraph of the section on voting (Pg 9) of the SETA P&P and Section 2, the section on voting procedures (Pg. 9) (4.) To begin using the IT Committee's spreadsheet the for the Oct. 2016 election and, whenever possible, to discontinue the use of the white board: this change will need to be made to Section 2 of the voting procedures (Pg. 9).	Passed	99,1,20,16,14
M2015-011	Quarterly Meeting	4/12/2015	Motion by the IT Committee for Area 67 to adopt the content of Section 3.1 in its entirety as recommended guidelines pertaining to the general management of SETA's information resources and SETA owned hardware and software.	Passed unanimously	99,1,14,
M2015-008	Quarterly Meeting	1/18/2015	Motion by the IT Committee to add a budget line item to the IT Committee Budget for 2016 and years following for one committee member to attend the annual National AA Technology Workshop (NAATW).  Motion passed.	Passed	99,1,14,5,
M2015-007	Quarterly Meeting	1/18/2015	Motion by the IT Committee to add the expense of attending the annual National AA Technology Workshop not to exceed $1,800 to the Committee Budget for 2015.  Majority in favor.  Dave P.  asserted the 2015 Budget could not be changed, but that he would be fine with a floor action vote.  Former Treasurer, Kris H., said the motion would be added to the bottom of the 2015 Budget as an assembly action.	Passed	1,14,19
M2013-008	Quarterly Meeting	4/14/2013	IT Committee proposed the 2013 budget amount be lowered and to change the category to "software in general."  Found cheaper software, but could not make purchases with balance.  Proposal to use additional money to purchase software.	Passed	1,14, 5,
M2012-024	Quarterly Meeting	10/6/2012	Motion to amend 2013 IT Budget to purchase Broadband. Minority opinion expressed concern about rapid changes in technology.  Broadband not the latest advancement. No revote.	Passed	1,5,14
M2012-023	Quarterly Meeting	10/6/2012	Motion to add Broadband line item to IT Budget for card and service in the amount of $600.  Motion passed unanimously.	Passed	1,5,14
M2012-022	Quarterly Meeting	10/6/2012	Motion to amend the 2013 IT Budget at $465 for a yearly subscription of "Go to Meeting."	Passed No minority opinion	1,5,14
M2012-021	Quarterly Meeting	10/6/2012	Motion to add a line item in the amount of $465 for a yearly subscription of "Go to Meeting."  Minority opinion addressed concern that participation at assemblies might be affected.  No votes changed.	Passed	1,5,6,14
M2012-020	Quarterly Meeting	10/6/2012	Motion to add a line item to the IT Committee Budget to purchase a remote support service, Team Viewer, in the amount of $750.  One-time capital expenditure.  Discussion followed.	Failed	1,5,14
M2012-019	Quarterly Meeting	10/6/2012	Friendly Amendment to the original motion: add a line to the IT Budget for Hardware Expense, as needed, not to exceed $2,000 a year.  Amended Motion passed.  Motion to amend IT Committee Budget to purchase hardware as needed not to exceed $2,000.	Passed	1,5,14
M2012-018	Quarterly Meeting	10/6/2012	IT/Web Committee's Equipment and Services Purchase Proposal: add line item for hardware renewal, 3 laptops at $1K each; plus software and extended warranty with a cap of $2,000.  Vote in favor to reconsider the original motion.	Passed,	1,14
M2012-013		7/15/2012	Motion by the IT/Web Committee for A67 Assembly to adopt the content of Section 3 in its entirety as recommended guidelines pertaining to the Website.	Passed	1,14
M2011-015	Quarterly Meeting	7/10/2011	IT/Website Guidelines: Motion to adopt proposed Guidelines posted on website through Section 3.	Passed with (1) opposed.	99,1, 14
M2011-014	Quarterly Meeting	7/10/2011 DATE ERROR?	Ad-Hoc on SETA Mailings Procedures proposes that the preferred method for Area Minutes distribution is via email & SETA Website postings, with the following guidelines: •  Last names removed from Minutes that are emailed, as in the Website postings; •  Persons without email access will still receive by mail; •  Ability to “opt in” or unsubscribe at any time. The Ad Hoc Committee on SETA Mailings further proposes that the preferred method for Area Newsletter distribution is via Email & the SETA Website postings with the following guidelines: •  Phone numbers removed from the Contact Page of the Newsletter, leaving first names, last initials and the SETA position-based Email addresses; •  Those without email access will still receive by mail; •  Ability to “opt in” or unsubscribe at any time. Motion passed unanimously and is effective immediately.	Passed unanimously	99,1, 11, 14, 21, 25, 26,
M2011-008	Quarterly Meeting	4/10/2011	2011 Budget Increase: IT Committee to replace hard-drive, $100 max.	Passed unanimously	1, 6, 14,
M2011-007	Quarterly Meeting	4/10/2011	2011 Budget Increase: IT Committee rent expense in the amount of $90.	Passed unanimously	1, 6, 14,
M2010-005	Quarterly Meeting	4/11/2010	Ginger Q.. elected as Information Technology Committee Chair.	Passed	1, 14, 16
M2008-002	Quarterly Meeting	4/13/2008	A recommendation to rename the Website Committee to the SETA Information Technology Committee and adopt information Guidelines provided by the committee. In addition user job description will be updated as provided in the guidelines.	Passed	1,14,20, 21,26
M2007-021	Quarterly Meeting	10/7/2007	Finance Committee recommended the Website Committee budget be increased by $2400.	Passed	1,6,14
M2004-022	Quarterly Meeting	10/03/04	Website Committee Recommendation- To change the SETA email system from its current method to one using a contact page and allow SETA officers to use a home email address or a SETA anonymous email address. Motion carried.	Passed	1, 14
M2002-009	Quarterly Meeting	04/14/02	Motion to post Area Actions and Agendas for Quarterly Meeting on the website and not post Minutes or Treasurer's reports on the website, but to make them available on request through the Area Service Structure as designated on the web page. Motion failed.	Failed	1, 14
M2001-010	Quarterly Meeting	04/08/01	Webmaster 2001 budget accepted as submitted. Motion passed	Passed	1, 5, 14
M2001-005	Quarterly Meeting	01/07/01	John S. accepted by acclamation as Alt. Webmaster.	Passed	1, 14, 16
M2000-012	Quarterly Meeting	10/08/00	Motion that the proposed Website to be used for Area Business not Public Information.	Passed	1, 14, 20, 26, 99
M2000-009	Quarterly Meeting	07/09/00	Motion the Website proposal and amendments to the Policies and Procedures Manual be tabled until the October assembly.	Tabled	1, 14, 20, 26
M1998-018	Quarterly Meeting	10/11/98	Move for Rudy B. to repair the Laser Printer in exchange for the old computers.	Passed	1, 14
M1998-007	Quarterly Meeting	04/05/98	Motion to pass the Finance Committees request for $8000 to purchase computers for SETA.	Failed 29-36-3 abstaining	1, 6, 14