| ID | EVENT | DATE | Motion | Action | Category |
| M2024-008 | Quarterly Meeting | 10/5/2024 | Floor Action: Finance Committee moves for Area Assembly to carry cost of special event liability insurance for the 2025 SETA Convention. One-time exception would protect the Area to without adding to the already agreed-upon budget. | Passed by substantial unanimity | 1, 6, 17, |
| M2024-002 | Quarterly Meeting | 10/5/2024 | Floor Action: Finance Committee moves to require all events, where SETA could be held liable (e.g. SETA Convention, SETA Assemblies, SWRAASA), carry special event liability insurance to protect from any losses stemming from personal injuries, property damage, medical payments, and lawsuits at an event. | Passed by substantial unanimity 60 for - <12 against | 1, 6, 17, 27, 99 |
| M2024-001 | Quarterly Meeting | 1/1/2024 | Floor Action: Suspend all regional pools for travel to SWRAASA and Regional Forum for 2024-25. | Passed 56-13 | 1, 6, 17 |
| M2023-003 | Quarterly Meeting | 4/1/2023 | The SETA 2024 Convention Chair moved to be allowed to use a bank on Galveston Island because Chase bank does not have a branch on the island. Pro--safe within reach for cash and access to cash for more change. ConSETA Convention immediate Past Chair pointed out there is already an Area decision that SETA Convention shall use Chase for all financial transactions and no one is allowed to close it without an Area vote. Motion was tabled due to other priorities. | Tabled | 1,6,17 |
| M2022-010 | Quarterly Meeting | 10/1/2022 | Motion to purchase Interpreter Vests: SETA Multilingual Committee. Background: funding the purchase of eight (8) visibility vests, to be used at Area Assemblies by any interpreters present. It is recommended that these vests be recycled for use at any area event where there is a call for multilingual interpreters to be present, most notably our quarterly area assemblies as well as our annual area convention. MOTION-Taylor C-We move that the Multilingual Committee purchase five Spanish interpreter vests, one French interpreter vest and two American Sign Language vests not to exceed $900. | Passed | 1,6,9, 99 |
| M2022-009 | Quarterly Meeting | 7/1/2022 | 2023 Budget Proposal: Approved as submitted-Ron S | Passed | 1,6, |
| M2022-002 | Quarterly Meeting | 1/1/2022 | Motion for additional printing of minutes: The funding for hard copies of the Area Secretary minutes was reduced in the 2020 budget meeting to mitigate the loss from printing copies that were not being used. The Budget Committee cut cost so that we may fully fund our Delegate. At the July Assembly, many members expressed concern that there were no copies available. The Area Secretary provided a minimal amount of copies (30) during the October Assembly and the cost exceeded the budgeted amount for the year, which was $100 for the entire year of 2021. This motion is a request to increase the funding for copies for 2022 AND request the difference between the amount funded for 2021 and the amount actually paid for additional copies. Budgeted $100/2021 Actual Cost $213.25/October Assembly Difference $113.25/2021. The amount requested for 2022 will be an additional $700 calculated as follows: Budgeted $100 Actual Cost $200/Assembly ($800 Total) Difference $700. The Committee voted FOR this motion by majority vote. | Withdrawn | 1,5,6,25 |
| M2022-001 | Quarterly Meeting | 1/1/2022 | Motion to extend Hybrid Area Assemblies-Ron S The Finance Committee moves that $7,500 in unrestricted funds be used to cover the Audio/Visual costs for three Hybrid Assemblies in 2022. Rounded up for unforeseen cost: $2,500 / Assembly = $7,500/Year. | Passed | 1, 5, 6,14,17, |
| M2020-001 | Quarterly Meeting | 1/27/2020 | Motion from the Finance Committee to add the line items ‘Regional Forum Host’ and ‘SWRAASA Host’ to the Quarterly Assemblies Budget Worksheets so we won't be surprised when the they come back to town in 22 years. | Passed | 1, 5,6, 17 |
| M2019-007 | Quarterly Meeting | 4/14/2019 | Sara D. Archivist Archives
Repository Relocation – • The Space Itself: o If we agree to the offer, they are prepared to remove a wall between 2 storage rooms to provide 350 Sq. Ft. for our records and administrative space. o This footprint is less than the 621 Sq. Ft. stated on the lease at our current location (of which my tape measure will dispute) but the actual storage and administrative space we presently use calculates to between 220-230 Sq. Ft. o We've also been advised that the Meeting Space at the rear of their facility will be made available to us to hold our Committee Meetings and any Future Events we might have at no additional cost. (schedule permitting) • Changes in Rent: o We pay $721 a month at our current location. o On Sep 24th the Intergroup Board of Trustees had Officially Proposed a $450 Monthly Rental Payment. (that's a $271 savings every month or $3252 annually) o The cost of the remodel has a bid of $1850 which we are told will be passed on to Area 67. o They've advised us that they will break up that charge into equal payments over the term of the lease, interest free. (20 equal payments of $92) o With those charges added, the Monthly Rent will be $542. (that's still a savings of $179 a month or $2148 annually) o The Area also has been given the option to make a 1-time payment of $1850 which will reduce the rent back down to $450 a month. o If the Area chooses the installment plan there will be re-negotiations of our lease when it lapses which will remove the renovation charges. • Lease: o The lease will be for 1yr 9mo (starting 01 Jan 2020) as that will be when Intergroup's current 20-year lease will lapse (Sep 2021) and it's only prudent to establish our lease into the same timeframe. o The Board will require SETA Archives to carry its own insurance on the repository but the savings on rent easily covers that cost and insurance has already been budgeted for 2020. • Security: o Security locks for the Repository will be re-keyed so that only authorized personnel will have access. (Intergroup will keep a key onsite as our landlord). o After hours access (to retrieve displays or prepare for a presentation) will be given via an access code for the security system. Committee Officers will be trained on its operation and we're also advised that these codes are individually assigned so a record of who's coming and going is maintained for security reasons. • In Closing: o The Intergroup Board of Trustees will write an Official Proposal in time to present at the Oct Assembly with all that has been stated. |
Passed | 1,2,6,20 |
| M2019-004 | Quarterly Meeting | 4/14/2019 | Michelle H. Finance Chair 2020 Proposed Budget – • Spreadsheet available at www.aa-seta.org on the Finance page.• 2020 Proposed Budget passed unanimously | Passed Unanimously | 1,5,6 |
| M2019-001 | Quarterly Meeting | 1/20/2019 | Vern P. Motion for 2018 Hotel Lodging Expense Accounting – ● Motion: Full, accurate, and complete report of 2018 lodging expenses, itemized by budget holder and any other needed budget categories, including refunds from Hotel(s), and accuracy verified with 2018 budget holders, be created and shared with the area at the next area assembly. Should the treasurer not believe they can accomplish this, then this motion shall be fulfilled by the Finance Committee or an Ad-Hoc committee, and the treasurer shall participate in such committee to assist in generating the report. Should the report indicate that overpayment to a Hotel(s) or others be revealed then the treasurer or appropriate committee shall develop an action plan to recover the area’s funds. Intent: To provide the groups, districts, and members of the Area with an accurate report of lodging expenses, reimbursements, and potential overpayments to hotel(s) or others. Background: In 2018 the Sheraton N. Houston began requiring that hotel rooms be paid in advance. This created a budgetary expense reporting problem in that the Treasurer would allocate lodging expenses against each budget holder's budget, even when the budget holder was not utilizing lodging as they were local to the Sheraton and did not need or want a hotel room. The Treasurer allowed that if she was notified in advance in e-mail by a given deadline that a budget holder would not need the hotel room, then she would not log it as an expense against that budget holder's budget. In practice, this did not happen, in the case of this budget holder, the Treasurer was notified a hotel room would not be needed for the April or July assemblies, yet there was a lodging expense for logged in the budget expense summary sent by the Treasurer on 9/24. Additionally, in talking with two other Houston-based budget holders who did not use hotel rooms, they were unaware of this arrangement, and so had not notified the treasurer via e-mail. Thus, they would still have had lodging expenses allocated against their budgets despite never having actually realized such an expense. Problems: 1) Reporting of expenses that did not actually occur against a budget holder’s budget 2) Potential missing money – where did the money go that was reported as an expense? a. Was the hotel overpaid for rooms never booked or used? b. Did something else happen to the money? ● Area Committee was able to reach substantial unanimity; will present to Area Assembly 1/20/19 | Passed | 1,5,6,20 |
| M2018-009 | Quarterly Meeting | 10/13/2018 | The ad hoc committee on Area
Budget & Finance chaired by Michelle H.
presented motions as follows: o Motion Regarding Partially Funding Delegate ▪ Motion was amended. 2/3 majority passed. o Motion Regarding SETA Disbursement Guidelines ▪ Motion passed. o Motion Regarding 3rd Legacy – Finance Chair ▪ Motion Passed. o Motion Regarding Budget Committee Autonomy ▪ Amended to state 2 quarters. ▪ Motion Passed. o Motion Regarding Regional Pool ▪ Motion Passed. |
Passed- all | 99,5,6,18, |
| M2018-004 | Quarterly Meeting | 10/13/2018 | Christina S. The Area Treasurer moves to allow the Treasurer to obtain a debit card for the SETA operating
account and place the debit card on file with the hotel to cover any lodging
already approved for Quarterly Assemblies. BACKGROUND: Prior to the October 2017 Assembly the Sheraton North Houston
would allow us to send a SETA check a month prior to the Assembly. This check
covered the ballroom, hospitality room, etc. The Treasurer on the weekend of
the Assembly would then pay, by check, all rooms covered by previous Assembly
actions. The Sheraton contacted our Alt‐Chair and let her know some of
their procedures have recently changed due to compliance requirements. The
hotel is requesting a credit card/debit card be on file and that a cashier’s
check be sent two weeks prior to the Assembly if we do not want to charge the
card for the room expenses. In order to accommodate the Sheraton’s request a
couple of things were done the last few Assemblies: 1. The Assembly does not have a credit card/debit card. As a temporary fix a personal credit card is on record with the Sheraton. 2. To avoid the credit card being charged a cashier’s check was given to the hotel prior to the Assembly to pay for the rooms voted by the Assembly to be covered (minus any rooms we know will not be used). This means we pay before the Assembly any anticipated rooms that possibly could be used. The Sheraton refunds us for any unused funds. After discussion motion passed with simple majority. |
Passed | 99,1,6 |
| M2017-004 | Quarterly Meeting | 4/9/2017 | On 1/14/17, the Delegate, Chair, Alt-Treasurer and Treasurer
met at the bank to update the signature cards. They understood they needed the current
Secretary and a copy of the Area minutes to do this beforehand. The banker
directed them to remove the past Treasurer and to add the four new signers as
well as the Secretary. Therefore,
Christina S. proposes revising the current policy on Finance which reads: The Area
Treasurer, as directed and authorized by the Southeast Texas Area, including
the filing of tax returns when required.
All checking and/or savings shall have the following on the signature
cards: Treasurer, Alternate Treasurer, Delegate, and Area Chairperson. All checks disbursed by the Treasurer will
have two signatures. The proposed revision to the Area P&P reads: (under Finance) The Area Treasurer, directed and authorized by the Area Assembly, shall conduct all financial activities of the Southeast Texas Area, including the filing of tax returns when required. All checking and/or savings accounts shall have the following on the signature cards: Treasurer, Alternate Treasurer, Delegate, Area Chairperson and Secretary (as needed). All checks disbursed by the Treasurer will have two signatures. |
Passed | 99,1,6,20,25 |
| M2015-021 | Quarterly Meeting | 10/4/2015 | Motion: “Because the SWRAASA Pool was overlooked in preparing the SETA Budget for 2016, and
because this category should have been funded when the budget was prepared,
the Finance Committee recommends that, in addition to the Delegate, Alt.
Delegate and Area Chairperson (who are already funded), we provide sufficient
funds to pay for four additional current Area Officers or Committee
Chairpersons, to attend the 2016 Southwest Regional Service Assembly in an
amount not to exceed $2,400, which is $600 per person. This would satisfy the 4/8/01 motion. Discussion followed. Rick M. suggested a friendly amendment
after Gary S. explained the motion supports oversight by the Finance
Committee. Troy B. raised a point of
order: once the motion is on the floor, the motion must be tabled or voted
on. Gus H. spoke in favor of the motion.
|
Passed | 1,6,17,25 |
| M2014-010 | Quarterly Meeting | 7/13/2014 | Finance Committee made a motion to fund four additional Area Officers/Committee Chairs (randomly chosen) to attend SWAARSA in 2014 not to exceed $2,500. Jackie V asked whether the current or incoming panel would be sent as the elections would take place before SWAARSA. Betsy G stated the current panel was to be funded. Motion passed to fund with minority opinion by one that the new panel should be funded. There was no change in vote. | Passed | 1,6,25, |
| M2012-029 | Quarterly Meeting | 10/7/2012 | Joint Recommendation from the Archives and Finance Committees : (1) The Archives Repository become a Budget Line Item in the 2013 Archives Budget and thereafter. (2) The Archives Repository Line Item be budgeted for $10,000 in 2013. A motion to table until January 2013 and a second. The majority were in favor of postponing the main motion until the assembly in January. The motion was tabled. | Tabled, | 1, 2, 5, 6, |
| M2012-021 | Quarterly Meeting | 10/6/2012 | Motion to add a line item in the amount of $465 for a yearly subscription of "Go to Meeting." Minority opinion addressed concern that participation at assemblies might be affected. No votes changed. | Passed | 1,5,6,14 |
| M2012-011 | Quarterly Meeting | 7/15/2012 | Motion by the Finance Committee to accept the 2013 Proposed Budget for SETA Area 67. | Passed unanimously | 1, 5, 6 |
| M2011-022 | Quarterly Meeting | 10/2/2011 | Archives Committee proposes a one time purchase of 1) Powerpoint Projector, 2) Archives Shelving, 3) 1-8ft work table, 4) 4 padded folding chairs. Total purchase price $1151. | Passed | 1, 2, 6, |
| M2011-020 | Quarterly Meeting | 10/2/2011 | Finance Committee Motion to approve the 2012 proposed budget. After minority opinion, the revote failed. | Passed | 1, 6 |
| M2011-016 | Quarterly Meeting | 7/10/2011 | 2012 Proposed Budget: Motion failed. Budget Committee to meet again. A breakdown of budget items to be made available for GSRs to take to their Groups, and vote on the Motion at the October 2011 Assembly. | Failed | 1, 6,16 |
| M2011-010 | Quarterly Meeting | 4/10/2011 | IRS Filings Penalty – 4-Part
Proposal: Motion to authorize Treasurer: 1. to pay assessed penalty, with accrued interest, for non-filing of the 2008 Report to the IRS. 2. to pay penalty for non-filing of the 2009 Report to the IRS, if assessed. 3. to work with CPA to file request for abatement of the penalty & pay fee charged for work. 4. and/or Finance Chair to seek new CPA or other counsel. |
Passed with (2) opposed | 1, 6, 25, 26 |
| M2011-009 | Quarterly Meeting | 4/10/2011 | 2011 Budget Increase: Area Chair in the amount of $225 for supplies, copies and phone costs. Motion was sent to Finance Committee for review. | Sent to Finance Comm. | 1, 6, 25, |
| M2011-008 | Quarterly Meeting | 4/10/2011 | 2011 Budget Increase: IT Committee to replace hard-drive, $100 max. | Passed unanimously | 1, 6, 14, |
| M2011-007 | Quarterly Meeting | 4/10/2011 | 2011 Budget Increase: IT Committee rent expense in the amount of $90. | Passed unanimously | 1, 6, 14, |
| M2011-006 | Quarterly Meeting | 4/10/2011 | I. Motion to allow a second Bulk
Mailing Permit to be purchased in Huntsville, TX
at the cost of $185 annually, plus additional application fee, for the
2011-2012 term. II. Motion to increase Newsletter Budget by $100 annually to cover shipping of newsletters from Shiloh Printing to Lovelady. Estimated cost is $20-22 each quarter, for the 2011–2012 term. Total of $470 increase. |
Passed with (2) opposed of (108) total votes. No Minority Opinion. | 1, 6, 11, |
| M2011-003 | Quarterly Meeting | 1/16/2011 | Proposal that money for the Newsletter exceed the budgeted amount in order to purchase an additional Bulk Rate permit for the Huntsville area for the next two years, while the Newsletter Chair resides in the Huntsville Area. Cost is a one-time fee of $185 plus $185 per year. A vote was taken and failed. Minority Opinion was heard: we can't let where people live prevent them from being able to serve. A vote to revote was taken and passed. The Area Chair recommended that more information be gathered to present at the April Assembly and the motion was tabled until then. | Tabled | 1, 6, 11 |
| M2011-002 | Quarterly Meeting | 1/16/2011 | Proposal to reimburse the incoming Area Chair for the travel expenses to the 2010 SWRAASA in Denver, CO for a total not to exceed $450. | Passed unanimously | 1, 6,17, 25 |
| M2010-017 | Quarterly Meeting | 7/11/2010 | The SETA Convention Guidelines were revised to include 1) submit proposed hotel contract to Finance Committee for review and approval prior to signing, 2) submit a projected budget and expense to finance committee for review and approval prior to release of funds, 3) submit a detailed final convention treasurer report to the April Assembly, 4) finance committee develop uniform budgeting/reporting formats for future SETA Convention Treasurer. | Passed | 1, 5, 6, 17, 21 |
| M2010-015 | Quarterly Meeting | 7/11/2010 | The 2011 Area Budget was unanimously approved. | Passed | 1, 5, 6, |
| M2010-003 | Quarterly Meeting | 1/10/2010 | Betsy G. made a motion, 2nd by Dennis Mc., that SETA support the proposal that General Service Conference take the necessary steps to remove the Pie Charts from the Pamphlet F-3. The motion failed. | Failed | 1, 6, 18 |
| M2009-019 | Quarterly Meeting | 10/4/2009 | The Archives Committee requested a one-time expenditure not to exceed $5000 for the purchase of Desktop Computer, Printer, and peripherals. The request was approved. | Passed | 1, 2, 6 |
| M2009-018 | Quarterly Meeting | 10/4/2009 | The Archives Committee requested a 2009 Budget increase of $274 for reimbursement. The funds are for purchase of Ink Cartridge, Printer paper, Computer Cart and Storage Boxes. The motion was approved. | Passed | 1, 2, 6 |
| M2009-017 | Quarterly Meeting | 7/12/2009 | District 90 moved to fund 3 people from each of the 17 districts to attend the 2009 Regional Forum in Dallas at the rate of $250 per person. The total would be 51 x $250= $12,750. | Failed | 1, 6, 22 |
| M2009-016 | Quarterly Meeting | 7/12/2009 | The Correctional Facilities Committee requested a 2009 Budget increase of $290. | Passed | 1,4,6 |
| M2009-015 | Quarterly Meeting | 7/12/2009 | The Archives Committee requested a 2009 Budget increase of $683 for Sarah D. to attend the National AA Archives Workshop in CA. | Passed | 1, 2, 6 |
| M2009-014 | Quarterly Meeting | 7/12/2009 | The 2010 SETA Budget was approved . | Passed | 1, 6 |
| M2009-011 | Quarterly Meeting | 4/5/2009 | A motion was made to invite a Class A Trustee to the October 2009 Assembly the expense not to exceed $600. | Passed | 1, 6, |
| M2009-009 | Quarterly Meeting | 4/5/2009 | Don B. requested a $850 increase of the 2009 budget to fund 4 people instead of 2 to the 2009 SW Regional Forum Oct.9,10,11. | Passed | 1, 6, 17 |
| M2009-003 | Quarterly Meeting | 1/11/2009 | The Area Committee recommended that the Area Assembly 2009 budget be increased by $300 for additional break out rooms. | Passed | 1, 6 |
| M2008-013 | Quarterly Meeting | 7/13/2008 | Finance committee moved to increase SWRAASA travel expenses by $600 for the 7 members attending in October 2008. | Passed | 1, 6, 17 |
| M2008-010 | Quarterly Meeting | 7/13/2008 | Finance committee moved to accept the 2009 budget as amended. | Passed | 1,6, |
| M2008-009 | Quarterly Meeting | 4/13/2008 | A motion was made to discontinue purchasing Hotel coffee and only have coffee available in the SETA Hospitality Suite during Assembly. | Passed | 1, 6, |
| M2008-008 | Quarterly Meeting | 4/13/2008 | A motion was made for a SETA La Vińa Committee budget of $1,037. | Passed | 1, 6, 7 |
| M2008-005 | Quarterly Meeting | 4/13/2008 | Literature Committee requested a 2008 budget increase of $200 for a workshop to be held in District 51. | Passed | 1,6, 8, |
| M2008-003 | Quarterly Meeting | 4/13/2008 | A motion was made to invite a Trustee to attend our Area Elections in October. Cost not to exceed $600. | Passed | 1,6, 16, 24, |
| M2007-021 | Quarterly Meeting | 10/7/2007 | Finance Committee recommended the Website Committee budget be increased by $2400. | Passed | 1,6,14 |
| M2007-020 | Quarterly Meeting | 10/7/2007 | Finance Committee recommended the Literature Committee budget be increased by $60. | Passed | 1,6,8, |
| M2007-019 | Quarterly Meeting | 7/15/2007 | A motion was made to fund our Multi-lingual Committee Chair to attend the Regional Forum in October 2007 to assist with Translations. The funding not to exceed $500. | Passed | 1,6,9,17, |
| M2007-017 | Quarterly Meeting | 7/15/2007 | Finance Committee moved to fund $1010 to send the Alternate Chairperson and Treasurer to the Regional Forum in October 2007. | Passed | 1,6,17,25 |
| M2007-016 | Quarterly Meeting | 7/15/2007 | The 2008 Budget Committee recommended a balanced budget proposal of $39,099. | Passed | 1,6, |
| M2007-008 | Quarterly Meeting | 4/15/2007 | The Finance Committee motions that the Treasurer be given $200 for a mail out to the groups: This will be a Thank You letter to all the groups that have made a contribution to the Area and a letter that goes to all the groups that have not made a contribution to the Area, letting them know that we are here and we would like their contribution. | Passed | 1,6,22,25 |
| M2006-021 | Quarterly Meeting | 10/8/2006 | Carol E made a motion that the Treasurer be alCall from Deborah Debrand out that doesn't require additional funds. David H seconded the motion. | Passed | 1,5,6,22, |
| M2006-019 | Quarterly Meeting | 10/8/2006 | An Area Action passed in January to separate the convention funds from the SETA budget and Betsy would appoint an ad hoc committee to revise the wording in the Policy and Procedures Manual. The final recommendation for changes to the Policies and Procedures Manual is ready for a vote and comes out of the Committee as a motion and a second. | Passed | 1,5,6,17,20,21, 22,26, |
| M2006-018 | Quarterly Meeting | 7/9/2006 | An amended motion was made to remove the "Correctional Facilities Workshop Advance" and the "2006 Correctional Facilities Workshop Advance Return" line items in the 2007 budget and to increase the "CFC Budget" and "Miscellaneous Contributions" line items by $1000 each. The amended motion passed. | Passed | 1,4,5,6,19,26 |
| M2006-017 | Quarterly Meeting | 7/9/2006 | The Finance Committee recommends the Newsletter budget be increased for expenses by $915, bringing the budget to a total of $1,915 for 2006. | Passed | 1,5,6,11, |
| M2006-016 | Quarterly Meeting | 7/9/2006 | A motion was made to amend the 2006 budget by $550 to cover the cost of having Don M., AAWS Director, attend the October Assembly to conduct the Third Legacy Workshop and assist in elections. | Passed | 1,5,6,16,24 |
| M2006-015 | Quarterly Meeting | 7/9/2006 | Parth M made a motion that we remove the pie chart from the 7th Tradition information page which is printed on the last page of the SETA quarterly minutes. A motion was made by Fritz B. and seconded by Debra R to postpone the motion on the pie charts and appoint an ad hoc committee to research this information and report back to the October assembly. This motion passed. | Tabled | 1,6,21 |
| M2006-012 | Quarterly Meeting | 7/9/2006 | The Finance Committee for the Area recommended that the 2007 Proposed Budget be accepted and approved as presented. The budget passed. | Passed | 1,5,6, |
| M2006-008 | Quarterly Meeting | 4/9/2006 | to increase the budget for printing the Area Policies and Procedures Manual by $45. | Passed | 1,5,6 |
| M2006-007 | Quarterly Meeting | 4/9/2006 | The Finance Committee received a request from Terri V, Alternate Chair, for a budget increase for this year.The Committee recommends the budget for quarterly meetings be raised by $425 to cover this cost. | Passed | 1,6, |
| M2006-006 | Quarterly Meeting | 4/9/2006 | The Finance Committee recommends that the Treasurer send a one-time mail out to the groups in 2006. The cost would be $200. | Passed | 1,6,27 |
| M2006-004 | Quarterly Meeting | 4/9/2006 | Area Convention funds should be separated from the Southeast Texas Area budget and account. A separate restricted fund should be established for convention monies. A suggested cap of $15,000 should be placed on this account. Any monies over the cap will be directed to the Finance Committee for a recommendation. Betsy will appoint an ad hoc committee to revise the wording in the P&P. | Passed | 1,5,6,17,20,21, 22,26, |
| M2005-028 | Quarterly Meeting | 10/16/2005 | The Finance Committee made the motion that “The Area Delegate’s rate for mileage reimbursement shall be 30˘ per mile.” | Passed | 1,6,25,26 |
| M2005-027 | Quarterly Meeting | 10/16/2005 | The 2006 budget was approved. | Passed | 1,6 |
| M2005-024 | Quarterly Meeting | 7/10/2005 | The Finance Committee received a proposal to make the Gratitude Dinner a self-supporting event, as opposed to the current status of being an Area expense only; that AA attendees contribute $5 each to attend the dinner; any AA who cannot afford the $5 contribution may attend anyway; and the Area Treasury will absorb any costs not covered by contributions, and will receive the excess proceeds if contributions are greater than expenses. The motion failed. | Failed | 1,6,23,26 |
| M2005-020 | Quarterly Meeting | 7/10/2005 | The Finance Committee recommended accepting the proposed amended budget with one change in removing the SWRAASA line item, which would lower the budget deficit to $11,944. The budget motion failed. | Failed | 1,5,6,17 |
| M2005-019 | Quarterly Meeting | 7/10/2005 | The Finance Committee made a motion to rescind the motion made and passed during the April assembly, “... to discontinue the practice of including projected income from Area conventions in the Area budget.” | Passed | 1,5,6,17,20,26 |
| M2005-018 | Quarterly Meeting | 7/10/2005 | A motion was made at the April Assembly by Gary S. and seconded by Zaz M to remove the line item of the funds in the 2006 budget to send an additional four committee members to SWRAASA. This motion was postponed so is automatically placed back on the agenda for July. | Passed | 1,5,6,17 |
| M2005-017 | Quarterly Meeting | 4/10/2005 | A motion was made by Bill B. and seconded by Zaz M. to postpone removing the SWRAASA line item from the 2006 budget until July. | Passed | 1,5,6,17, |
| M2005-016 | Quarterly Meeting | 4/10/2005 | A motion was made by Bahiyyah W. and seconded by Jeff B. to have SETA support hosting a Webcast of the International Convention Flag Ceremony. | Passed | 1,6,17,24,26 |
| M2005-015 | Quarterly Meeting | 4/10/2005 | A motion was made by Marvin W. and seconded by Zaz M. to discontinue the practice of including projected income from Area Conventions in the Area budget. | Passed | 1,5,6,17,20,26 |
| M2005-014 | Quarterly Meeting | 4/10/2005 | The Finance Committee recommended that the Area not fund the expense of $320 to rent space for the Webcast of the International Convention. | Passed | 1,6,17,24,26 |
| M2005-002 | Quarterly Meeting | 1/9/2005 | The Finance Committee recommended to increase the CPC Committee’s budget for 2005 by $120. Motion carried. | Passed | 1,3,6,26 |
| M2004-021 | Quarterly Meeting | 10/03/04 | Finance Committee Recommendation- To purchase a new laptop computer for the Registrar, With a cost not to exceed $1500. Motion carried. | Passed | 1, 6, 25 |
| M2004-020 | Quarterly Meeting | 10/03/04 | Finance Committee Recommendation- To increase the Grapevine Budget for 2005 by $786. The motion carried. | Passed | 1, 6, 7 |
| M2004-018 | Quarterly Meeting | 07/11/04 | Finance Committee recommendation- To increase the PI Committee budget by $500. | Passed | 1, 6, 10 |
| M2004-016 | Quarterly Meeting | 07/11/04 | Finance Committee recommendation- The CPC & TFC will do away with their bank accounts and let the Area Treasurer handle all disbursements for these committees. The PI & CFC Committees will copy the Area Treasurer with their bank statements, submit a quarterly activity/check register to the Area Treasurer one month prior to each assembly and together with the Area Treasurer, will perform audits on their records during the first quarter of each year. Job descriptions for the PI & CPC Chairs | Passed | 1, 3, 6, 13, 26 |
| M2004-002 | Quarterly Meeting | 01/18/04 | By Area Policy the Finance Committee determined that sufficient funds were available to fully fund the Delegate to the Conference this year. The treasurer will be instructed to fully fund the Delegate as was done last year. | Passed | 1, 6, 18 |
| M2003-030 | Quarterly Meeting | 10/12/03 | The Finance Committee recommended that the 2004 SETA Convention Committee be advanced an additional $1500 to cover expenses. Motion passed. | Passed | 1, 6, 17 |
| M2003-029 | Quarterly Meeting | 10/12/03 | The Finance Committee recommended that the PI Committee Budget be increased $500 in 2004 to cover increase in literature it will need. Motion passed | Passed | 1, 6, 10 |
| M2003-028 | Quarterly Meeting | 10/12/03 | The Finance Committee recommended that the Secretary Budget be increased $500 in 2003 and by $750 in 2004 to cover additional printing expenses of the minutes. Motion passed | Passed | 1, 5, 6, 25 |
| M2003-018 | Quarterly Meeting | 07/13/03 | Gus H. presented the 2004 Area Budget and it was approved as presented. | Passed | 1, 5, 6 |
| M2003-012 | Quarterly Meeting | 04/13/03 | The Finance Committee proposes " To fund the Area Registrar to attend the Regional Forum in Kansas City, in the amount of $300, to partially pay the cost of her travel and accommodations. Beth R. said the $300 was not enough and the motion should fully fund her expenses. Benny B. seconded the amendment. The amended motion passed. | Passed | 1, 6, 17, 25 |
| M2003-011 | Quarterly Meeting | 04/13/03 | Finance Committee proposed "We restrict an additional $5000 to be available for 2004 SWRAASA expenses. . | Passed | 1, 6, 17 |
| M2003-007 | Quarterly Meeting | 01/19/03 | Katy M. made a motion to increase the Treasurer's budget for 2003 by $400 for the purpose of procuring a tax professional to prepare the Area tax return for 2002. Motion carried. | Passed | 1, 5, 6, |
| M2003-005 | Quarterly Meeting | 01/19/03 | Gus H. was elected as Area Finance Chair. | Passed | 1, 6, 16, 25 |
| M2002-015 | Quarterly Meeting | 07/14/02 | Motion from the Finance Committee that all elected SETA Convention Chairs be funded for lodging at the Assemblies if they are required to attend. | Passed | 1, 6, |
| M2002-014 | Quarterly Meeting | 07/14/02 | The original motion and second that "the profits from the Convention in Beaumont be earmarked to fully fund the Delegate to the General Service Conference in 2003 and to provide additional seed money for the SWRAASA bid in 2004, if we win the bid." was withdrawn. Tony submitted that "SETA set aside $5000 as seed money in the event that SETA gets the bid for the 2004 SWRAASA. | Passed | 1, 5, 6, 17 |
| M2002-008 | Quarterly Meeting | 04/14/02 | Motion to increase the Proposed Quarterly Meeting Budget for 2003 By $500 to cover expenses incurred by Regional Trustee; Non-Trustee Director; or out of town Speakers invited to the Area to attend Assembly functions. Motion passed. | Passed | 1, 5, 6, |
| M2002-007 | Quarterly Meeting | 04/14/02 | Area voted on an amended amendment to a motion. It reads: To fund the current Chair and incoming Chair Elect to attend SWRAASA in 2002. Amendment to the original amendment passed. The original Motion and original Amendment to the motion was Tabled. | Tabled | 1, 6, 17, 25 |
| M2002-004 | Quarterly Meeting | 04/14/02 | Request that the January 13, 2002 minutes be amended to reflect that the Finance Committee has changed the way we calculate our prudent reserve and this change will be reflected in the next Treasurer's report . Minutes were accepted as corrected. | Passed | 1, 6, 99, |
| M2001-026 | Quarterly Meeting | 10/14/01 | Marvin W. made a motion seconded by Debbie F. for limited funding of three people to attend a Special Forum in Austin Texas December 7-9, 2001. The motion was amended to read "Partial funding for four members of Area 67 to attend the Special Forum in Austin Texas on December 7-9, 2001. The funds cover mileage at 14ct. Per mile and hotel rooms at $75 per night, for two nights, for each member. The total expense for each member would be a maximum of $250. The total funding amount would be $1000. The people attending would be the two DCMs of the Area's two Linguistic Districts, Chair of the Multi-lingual Committee and, the Workshop Moderator." The motion carried as amended. | Passed | 1, 6, 17 |
| M2001-023 | Quarterly Meeting | 10/14/01 | The tabled motion of July 15,2001 to "Fully fund the Delegate to the 2002 General Service Conference if the Area has money left over to do so"; was opened for discussion. The motion was amended to read "Fully fund the Delegate to future General Service Conferences, commencing in 2002, if the Area has the money left over at the end of the prior year to do so. This will be determined by the Finance Committee." | Passed | 1, 6, 18, 25, 26 |
| M2001-022 | Quarterly Meeting | 10/14/01 | The Bi-lingual Ad Hoc committee made a motion to add a Bi-lingual Standing Committee to the standing committees to the Southeast Texas Area into the Policy and Procedures. The motion was amended to read "For the Area to form a Multi-lingual Standing Committee within the Southeast Texas Area which will have a budget. | Passed as amended | 1, 6, 9, 20, 21, 26 |
| M2001-020 | Quarterly Meeting | 07/15/01 | Motion to fully fund the Delegate to the 2002 General Service Conference if the Area has the money. Tabled for more information in October. Motion tabled. | Tabled | 1, 5, 6, 25 |
| M2001-012 | Quarterly Meeting | 04/08/01 | Motion to fully fund our Delegate to the General Service Conference. | Failed | 1, 5, 6, 18, 25 |
| M2001-011 | Quarterly Meeting | 04/08/01 | The Finance Committee recommendation for funding Travel and Lodging to the Forums and SWRAASAs accepted. Motion passed. | Passed | 1, 6, 17 |
| M2001-006 | Quarterly Meeting | 01/07/01 | The Finance Committee recommendation on Travel and lodging be tabled until April. | Tabled | 1, 6, |
| M2000-013 | Quarterly Meeting | 10/08/00 | Motion that funding for Lodging at the 2001 Regional Forum will be for The Delegate, Alt. Delegate, Chairman, Alt. Chairman. No SWRAASA recommendation at this time. The Finance Committee will develop guidelines for future Regional Forums and SWRAASAs and will submit them in the January 2001 Assembly for approval. | Passed | 1, 6, 17, 25,99 |
| M2000-008 | Quarterly Meeting | 07/09/00 | It was proposed due to protest of the minority opinion to let Executive Officers; e.g. Delegate, Alt. Delegate, Chairman, Secretary, Registrar, and Treasurer, determine a proposal for October dealing with Travel & Lodging & the Budget. | Passed | 1, 5, 6, 25 |
| M1998-017 | Quarterly Meeting | 10/11/98 | Move to make the Finance Committee responsible for administration of all SETA computer assets. | Passed | 1, 6, |
| M1998-016 | Quarterly Meeting | 10/11/98 | Move to send GSO $100 in memory of David A. & $100 in memory of Raul M. | Passed | 1, 6, 24 |
| M1998-008 | Quarterly Meeting | 04/05/98 | Motion to allocate the Finance Committee $7000 for computers. | Passed 38-3-1 abstaining | 1, 6, |
| M1998-007 | Quarterly Meeting | 04/05/98 | Motion to pass the Finance Committees request for $8000 to purchase computers for SETA. | Failed 29-36-3 abstaining | 1, 6, 14 |
| M1997-033 | Quarterly Meeting | 10/26/97 | Move to elect Don F. Finance Chair by acclamation. | Passed | 1, 6, 16 |
| M1997-029 | Quarterly Meeting | 07/13/97 | Move to increase Newsletter funds by $550. | Passed | 1, 6, 11 |
| M1997-027 | Quarterly Meeting | 07/13/97 | Bill B. elected by acclamation as Finance Chair. | Passed | 1, 6, 16 |
| M1997-016 | Quarterly Meeting | 04/06/97 | Linda G. moved we fund SCAP with $1000. | Failed | 1, 6, 12 |
| M1997-015 | Quarterly Meeting | 04/06/97 | To allot $1000 to SCAP Committee to use as seed money for State Convention. Motion passed. For the minority opinion, Jane S. said that SCAP had $1100 in the bank which is enough to host a hospitality suite plus there is time to request more funds if needed from the Finance Committee. A revote was called but no written record of vote. | Passed | 1, 6, 12, 17 |
| M1996-006 | Quarterly Meeting | 10/06/96 | Finance Committee request to increase Delegate's budget by $600 for 1996 because the Delegate was chairman of a conference committee & needs additional funding. | Passed | 1, 6, 18, 25, |
| M1996-005 | Quarterly Meeting | 10/06/96 | Finance Committee request to increase SCAP Committee budget for 1996-1997 expenses by $150. | Passed | 1, 6, 12, |
| M1995-027 | Quarterly Meeting | 10/08/95 | Finance Committee recommended that the Budget Shortfall funds from the reserve account be restricted at the time of approval. Motion by Bredo and seconded by Joe U. | Passed | 1, 5, 6, 99 |
| M1995-019 | Quarterly Meeting | 07/09/95 | Motion and seconded to delete from page 12 of the Policy and Procedure Manual Item a. Advances and all other monies to be maintained in a permanent Convention bank account. | Passed unanimously | 1, 6, 17, 20, |
| M1995-017 | Quarterly Meeting | 07/09/95 | The budget committee recommended the following amendments to the 1996 Budget: 1) The Alt. Chairperson expense of $180 and Computer Maintenance of $450 would come from Reserve transfer. 2) Treasurer's budget be cut from $1000 to $800. Motion was made to accept the proposed 1996 Budget as amended was made by Oscar P. seconded by Marie F. approved by 83 to 1, minority voice heard, no re-vote called. | Passed | 1, 5, 6, 25, |
| M1995-012 | Quarterly Meeting | 04/09/95 | The Finance Committee proposed to close the permanent Convention Account because it is an interest bearing at $2/month with maintenance fees of $12/month and bank refuses to waive the maintenance fee. Also due to the location of the bank we only use account for at most two of the four conventions. It was moved, seconded and motion carried to accept the proposal. | Passed | 1, 6, 17, 26 |
| M1995-011 | Quarterly Meeting | 04/09/95 | The Finance Committee recommends that the Assembly pay Alt. Chairperson Saturday night hotel expenses. They recommend increasing the 1995 budget to include $180 payment for Alt. Chairperson's room. | Passed | 1, 6, 25 |
| M1995-010 | Quarterly Meeting | 04/09/95 | The Finance Committee recommended the purchase of additional Spanish translation equipment in the amount of $1500. Rodney R. moved, Beth R. seconded. | Passed | 1, 6, 20999 |
| M1995-009 | Quarterly Meeting | 04/09/95 | The P&P Committee recommended amendments
to SETA P&P: 1) Pages 4&5. One Area Secretary; add Area Records Committee Chairperson. 2) Page 9 #4 The Finance Committee's responsibility shall be: To prepare the proposed budget for the following fiscal year, to study/review the needs of the assembly as a whole as they relate to income and expense and to ensure a healthy but practical Area financial status that honors the intent of the Seventh Tradition. The committee will have a voting chairperson plus other members, including the Area Treasurer and non-voting, at-large members equally representing the geographic segments of the SETA Area. 3) Page 9 #5 The Budget Sub-committee for the Finance Committee shall consist of the Area Treasurer, Finance Committee Chair, and any assembly member requiring funding for approved area service work. The proposed budget for the following fiscal year will be presented to the assembly at the second quarterly meeting of the current year and voted on by the assembly no later than the third quarterly assembly meeting. 4) Page 11 first paragraph, Any member willing to stand for any Area Committee job must be present or submit their intentions in writing. 5) Page 11 #1, The Area Secretary shall insure that all voting members are assigned numbered badges upon registering at each quarterly assembly. The numbered badges assigned will represent the roll of qualified voters. Prior to voting, that roll will be called to verify that all are present and to identify any qualified voters missed in the registration process. Attendance by a member of the assembly will be required for that member to exercise the voting privilege. 6) Page 11 #5 Election of all Area Officers will follow the Third Legacy Procedure as outlined in the A.A. Service Manual. Election of Alternate Officers, Chairpersons of Assembly-approved committees and Liaisons to Intergroups will be by written ballot with a majority required. 7) Page 12. Rename Area Conference to Convention. 8) Page 12c. Disposition of any surplus money from the Convention to be recommended by the Finance Committee and approved by the Area Assembly. The assembly unanimously accepted the new Policies and Procedures Manual as amended. |
Passed unanimously | 1, 2, 3, 4, 5, 6, 7, 10, 13, 15, 16, 17, 20, 21, 22, 25, 26, |
| M1995-004 | Quarterly Meeting | 01/22/95 | Linda G. moved and Rodney R. seconded to approve the Finance Committee recommendation to fund the P&P Ad Hoc Committee printing expense. Motion passed. | Passed | 1, 6, 20, 21, |
| M1995-003 | Quarterly Meeting | 01/22/95 | Helen M. moved and Linda G. seconded to approve the Finance Committee's recommendation to pay Sheridan Astrodome Hotel the balance of $1255.56. | Passed | 1, 6, 17, |
| M1994-026 | Quarterly Meeting | 10/10/94 | Finance Committee recommends the following proposed amendment to P&PM: Section E, Finances by adding paragraph 6 "The Reserve Account #1736024 of SETA Assembly shall not exceed the sum of: A) the 6 month Prudent Reserve of the subsequent budget year, B) The Conference Reserve, C) The Contingency Reserve of $5000. Any excess funds will be contributed to the General Service Office yearly." The recommendation failed. | Failed | 1, 6, 20, 24, |
| M1994-022 | Quarterly Meeting | 07/10/94 | Motion to increase the 1995 Transcription Secretary budget to $2000 to include quarterly meeting expense and travel to Regional Forums or SWRAASA and funding for the 6 standing committees. | Passed | 1, 2, 3, 4, 5, 6, 7, 10, 13, 17, 25, |
| M1994-021 | Quarterly Meeting | 07/10/94 | The Finance Committee recommended that the Assembly create a contingency fund of $1500 to reimburse other SETA Committee Chairs, as requested, one night hotel expense at 1995 Quarterly Assemblies. Also a paragraph to state " The Area Assembly reimburse the Chairperson, Transcription Secretary, Secretary, and Treasurer for one night hotel expense at the Area Assemblies. | Failed | 1, 2, 3, 4, 5, 6, 7, 10, 13, 25, |
| M1994-020 | Quarterly Meeting | 07/10/94 | Upon motion duly made by Sam B. and seconded by Gary J., the TFC 1994 budget increased by $400 to purchase a TV/VCR passed. | Passed | 1, 5, 6, 13, |
| M1994-014 | Quarterly Meeting | 04/10/94 | Recommended to SETA on reimbursement for hotel expenses during the 1994 SETA quarterly assemblies. Area Officers: Chairman, Corresponding Secretary, Transcription Secretary, Treasurer, and Finance Chair. Motion by Sam B. to approve the recommendation, seconded by Beth R. Recommendation was amended to state that in the absence of the Area Officer, the Alternate Officer shall have reimbursement rights. | Passed 32-25 | 1, 5, 6, 25, |
| M1994-013 | Quarterly Meeting | 04/10/94 | Finance Committee recommends that the Area Assembly approve $500 for repair, maintenance, or replacement of computers and related equipment which SETA Secretaries and Treasurer use to conduct Area business. The Finance Committee believes that this money should come from the Reserve Account of the SETA Assembly. Motion made by Gary J. to accept the recommendation, seconded by Russell C. | Passed | 1, 5, 6, 25, |
| M1994-005 | Quarterly Meeting | 01/16/94 | Motion by Helen McC. that the Area send $2000 to GSO to cover the Delegate Expenses. Jan M. clarified that the Area has sent over $660(?) now and that the motion should be amended to state that the Area send a total of $2600 to GSO. Motion passed as amended. | Passed CHECK MINUTES |
1, 5, 6, 18, 24, 25, |
| M1993-019 | Quarterly Meeting | 07/11/93 | Approval of the budget and the Proposal for excess funds to support SETA Delegate General Conference expenses. No abstentions. Minority opinion was heard. Request for a revote if necessary. No changes. 1) $3,800 advance be returned to general account. 2) $ 1,00 to be used for purchase of translation equipment. 3) $265.71 sent to GSO & designated by SETA Treasurer as GS Conference expense. 4) $620 be returned to reserve account for future expenses. | Passed
69-7 CHECK AMOUNT IN MINUTES |
1, 5, 6, 18, 25, |
| M1993-018 | Quarterly Meeting | 04/04/93 | Finance Chairman also be the Chairman of the Budget Committee. The position would be "Budget/Finance Chairman". | 1, 5, 6, 25, 26,20 | |
| M1993-011 | Quarterly Meeting | 07/11/93 | Jan M. made a motion that the recommendation for disbursement of 1993 SETA Conference Funds suggested by the Finance Committee be accepted. Don seconded the motion. See the July 10, 1993 Committee minutes, page 8, Finance Committee Recommendations, for more details of this motion. | Passed | 1, 5, 6, 17, |
| M1993-006 | Quarterly Meeting | 04/04/93 | A motion was made by Sam Bragg that $1000 of the 1993 SETA Conference surplus be sent to GSO and that the remaining monies be rotated in the budget. Second by Gary. Motion failed. No minority rebuttal. See 04/04/93 minutes and the "Additional Recommendations for group consideration" in the Proposed Budget report for more details on this motion. | Failed | 1, 5, 6, 17, 24, |
| M1993-002 | Quarterly Meeting | 01/10/93 | A motion was made and seconded to establish a "Standing Finance Committee". See 1992 minutes concerning the "Ad Hoc Committee to Study Self-support" for committee duties and responsibilities. | Passed | 1, 6, 21, 26, 99 |
| M1992-011 | Quarterly Meeting | 7/12/1992 | A motion was made and seconded to remove the "Pie Chart" from our mailers. | Failed | 1, 22, 6, |
| M1984-009 | Quarterly Meeting | 4/8/1984 | H B M. moved that the Conference acct. contain a max of $3500; if it exceeds this amount the excess be transferred to the Operating acct. Seconded by Howard F. | Passed | 1, 5, 6, 17, |
| M1984-008 | Quarterly Meeting | 04/08/84 | H B moved that we refer to the Checking acct. as the Operating acct. and to the Savings acct. as the Conference acct. in the future. The motion was seconded by Howard F. | Passed | 1, 5, 6, 17, |